Etla (EDO)

ETLA electronic document management is a modern, convenient and very easy-to-use electronic document management and business process management system. It is suitable for both experienced users and users who have not yet dealt with electronic document management. The system is very easy to install, master and operate. We carefully study all the wishes of our customers, and continuously improve the system interface, despite the emergence of new features. We believe that a serious information system can be complex inside, but it must be accessible to the user.

ETLA electronic document management fully includes another product of the ETLA line - ETLA Electronic Archive. The presence of a full-fledged electronic archive in the document management system allows you to create a single information space in the organization, provide the simplest possible search and access to any data of the organization.

Screenshot of the software. Source - Atlas-soft.ru

2024: Compatibility with Atlant OS

OS Atlas EDMS Software - Etla has entered the ecosystem of compatible products. The company Atlant (Applite Group of Companies) announced this on January 23, 2024. More. here

2021: Compatibility with Alt Workstation 8, Alt Workstation K 8 and Alt 8 SP

The companies "BASEALT" and "Etlas-Soft" announced the testing of the electronic document management system ETLA in the operating systems of the "Alt" family.

The full compatibility and correctness of the operating systems Alt Workstation 8, Alt Workstation K 8, Alt 8 JV with the electronic document management system ETLA has been confirmed, which makes it possible to recommend its use with the operating systems of the Alt family.

2012: Subsystem "Archival Business"

Etlas-Software announced in September 2012 the development of a new subsystem "Archival Business," designed to fully automate the process of systematizing and storing an archive of paper documents.

According to the developers, the new subsystem is designed to: create and account for document storage agreements; creation of delivery lists and acceptance of documents on them; formation of cases from documents, formation and registration of boxes - as containers for storing cases and documents; warehouse management, reservation and accounting of box storage places; processing of requests for issuance of documents; taking into account the shelf life of documents and automating the process of allocating them for destruction.

At the same time, the new subsystem "Archival Business" ensures the generation of external archival documents (handover records, acceptance certificates, material issuance certificates, material removal certificates, etc.), as well as internal archival documents (curtains, lists of boxes, material collection cards, books of records of receipt and disposal of documents, etc.).

The subsystem also provides for the ability to describe the warehouse and tie electronic images of documents, files and boxes to their real place of storage. The solution offers interfaces for entering and registering archive customer service contracts, delivery lists, issuance requests, as well as other accompanying documents.

In addition, barcode capabilities are integrated into the subsystem to implement quick identification and navigation around the warehouse. To optimize the operation of the warehouse, the subsystem allows you to receive statistical reports on the current state of the archive and the intensity of its use.

Advantages

• Complete control over the tasks of the organization
• High level of employee discipline
• A New Level of Communication in Your Organization
• Centrally and securely store all organization information
• Protection against employee errors during their day-to-day work
• Accelerate decision-making, simplify document development and alignment
• All advantages of the ETLA Electronic Archive system, which is an integral part of this system
• Confidence that you are using the most advanced and efficient automation tools on the market

Business Process Automation

The ETLA electronic document management system allows you to automate the development and coordination of all documents of the organization, distribute documents for review to a wide range of employees, issue instructions and control their implementation, as well as create arbitrary business processes to solve any tasks of the organization.

The system contains a number of built-in standard business processes that cover most of the workflow automation tasks. Using these processes, you can start working with the system very quickly. In addition to standard, users can develop their own processes, as well as make the necessary adjustments to existing processes, using convenient tools built into the system.

Any business process can be started by an authorized user of the system. In addition, the system provides flexible event planning capabilities, allowing you to configure the dates and frequency of the start of certain processes and notifications in advance. Our system can fully take on all the concerns that all tasks are solved efficiently and on time.

The system allows you to work not only with internal documents of the organization, but also fully automate the processing of incoming and outgoing documents. This automation significantly reduces the processing time of incoming documents and simplifies their accounting, makes the entire process from receiving an incoming document to sending an outgoing document completely transparent and manageable.

Execution control

One of the key advantages of automating the business processes of an organization using the ETLA system is the emergence of complete control over the implementation of all tasks solved in the organization. In addition to the deadlines for the development and approval of documents, management can control all aspects of the work of their subordinates: the time of their work in the system, the number of tasks performed, the time of execution of tasks, the number of overdue tasks and the time for which they were overdue. Authorized employees receive timely notifications that the task may not be completed on time, so that they can contact the employee delaying the process and quickly solve a potential problem. You can also request detailed progress reports on your organization's current tasks at any time.

Execution control allows you to radically change the work of the organization, make complex processes simple and transparent, show the quality of work of all employees and allow you to quickly influence all processes.

Diversity of opportunities

The ETLA system provides many opportunities to effectively solve everyday tasks of any organization. The system includes modules for working with contracts, items, customer requests, managing relationships with counterparties, interaction with third-party systems. Many custom rules allow you to fully automate the numbering, naming, and placement of system objects.

Much attention is paid to the accelerated entry and processing of documents, due to the use of advanced technologies for optical recognition of document attributes, as well as the possibility of high-speed in-line entry of documents. Thanks to these capabilities, as well as high productivity in general, the system easily allows you to process thousands of documents per day.

The system has no restrictions on the types of objects stored and processed, which allows you to easily automate a variety of tasks.

Freedom of choice

The system is developed taking into account the peculiarities of the modern information world. The system supports all popular operating systems and devices in order to give users complete freedom of choice, allowing them to use the system in an existing infrastructure without having to adapt to it.

ON works with all modern MS operating systems, Windows providing both a classic user interface and a web client for working through Internet browsers. The system runs on operating systems, Linux Apple MacOS and, iOS as well. Google Android

Client/server architecture of the ETLA system

The electronic ETLA archive and electronic document management systems are ETLA based on the client/server architecture shown in the following diagram.

Etla of client-server architecture

The client workstations communicate with the primary ETLA server or the local ETLA server, depending on the network configuration of the organization. Client applications at workplaces are identical for all roles, and automatically adjust their interface depending on the role of a particular user in the system. As a rule, all ETLA servers are located on the same server machine, along with the DBMS server and the document base. With heavy server loads, the system can be accelerated by diversity of ETLA servers to different server machines. The database server and document database can also be installed on dedicated server machines. In addition to the main server machine, it is recommended to use the backup data store for regular database and document backups. You can use a variety of devices as backup storage, including network-attached storage (NAS).

General diagram of the EDM operation ETLA

The following is a general diagram of the user's interaction with the system, reflecting the information flows coming into and out of the system, as well as the methods of their processing within the system.

General scheme of work. E-DOCUMENT FLOW The key difference between the electronic document flow scheme ETLA from the electronic archive ETLA is the availability of automation of business processes within the system. At the same time, the input and output information flows are identical, as is the internal structure of the system document space.

The left part of the diagram lists the sources of information receipt into the system:

• Office applications that allow you to create and enter any documents into the system;
• Stream or tablet scanner, interacting with which the system allows you to create scanned multi-page PDF and MS Word versions of documents;
• A file system that allows you to import into the system both individual documents of arbitrary formats, and their groups, and hierarchical structures of documents (folders with unlimited nesting). Import is supported both from local disks and from a network environment;
• Third-party information systems, integration with which allows the exchange of both documents and other data, which allows you to fully integrate the ETLA system into the information infrastructure of the organization.

As shown in the diagram, any documents (files) can be entered into the system, while their size is limited by the capabilities of the file system of the server machine (the document size limit in the ETLA system is 16 Exabytes). In addition to documents having at least one electronic version (file), documents without versions can be added to the system by creating appropriate registration cards. Such documents can describe any objects that the user needs and allow the registration and cataloging of any data.

After registration, documents fall into the main document space, which is a universal means of structuring documents. The main document space supports both arbitrary placement of documents in folders created manually by users in accordance with informal rules, and automatic placement of documents depending on their type, in accordance with pre-configured rules.

From the main document space, documents can be deleted to the document bin or archived. The Recycle Bin avoids the loss of documents when you accidentally delete them, and the Recycle Bin can only be cleaned by system administrators. The recycle bin supports two levels of deletion, and the division of deleted documents by user. The document archive allows you to hide documents whose relevance does not require their storage in the common space of documents, while the ability to search for and access them is preserved.

The backup document store contains copies of all system documents, allowing you to fully restore work with the system and its documents in the event of data loss on the main system server.

The electronic document management functions shown in the diagram are described in more detail on the ETLA electronic document management main page.

Throughout the cycle of your life in the system, documents can be:

• Open in the corresponding application, both for review and editing;
• Printed on a printer;
• Faxed and emailed;
• Exported to a file system, including a network environment;
• Transferred to third-party information systems.