Office software in the Russian public sector

Main article: Office software (Russian market)

2024: St. Petersburg purchased 15.5 thousand licenses of MyOffice software for government agencies

The company, "MyOffice" Russian developer office software for joint work with documents and communications, delivered 15.5 thousand licenses "MyOffice Standard" state to structures and organizations. cities St. Petersburg This was announced on January 11, 2024 by TAdviser representatives of MyOffice. Read more here. [1]

2023

Executive authorities of the Kemerovo region switched to the Russian software "MyOffice"

MyOffice, a Russian manufacturer of office software for working with documents and communications, on October 26, 2023 announced the transfer of all budgetary institutions of the Kemerovo Region-Kuzbass to its products. Read more here.

The State Duma apparatus is switching from Microsoft products to Astra Linux and MyOffice

In early October 2023, it became known that the apparatus of the State Duma of the Russian Federation was transferring employees to domestic analogues of Microsoft products. The project is aimed at import substitution in the field of software in the public sector. Read more here.

The authorities of the Astrakhan region switched to the Russian software "MyOffice"

and Government of the Astrakhan region another 28 regional authorities switched to domestic office. ON MyOffice This was announced on September 20, 2023 by the company. MyOffice (New Cloud Technologies LLC) The region in total acquired more than 3.2 thousand licenses postal systems "MyOffice Mail 2" and "MyOffice 2." Private Cloud The products are used to create a unified communication environment for state employees, Astrakhan region as well as to organize secure storage and management files in your own cloud and work in cloud document editors. Read more here. [2]

Tver region switches to Russian software "MyOffice"

Organizations, Tver region began the transition to. domestic office software MyOffice Software will be installed on 20 thousand devices by the end of 2023, as of May 2023, more than 2 thousand workplaces have been equipped. The company MyOffice (New Cloud Technologies LLC) announced this on May 23, 2023. More here.

2022

Deputy Prime Minister Chernyshenko instructed to develop a mechanism for assessing the transition of the public sector to domestic office software

As it became known on July 11, 2022, Deputy Prime Minister Dmitry Chernyshenko instructed the Ministry of Digital Development to develop a mechanism for assessing the transition of federal executive bodies (FOIV) and executive bodies of state power of the constituent entities of the Russian Federation to domestic office software by August 15, 2022.

On the basis of this form, the departments were instructed to send information to the Ministry of Digital Development by mid-September 2022 on the transition to the use of non-import-dependent office software.

Deputy Prime Minister Dmitry Chernyshenko

The office software package includes all applications necessary to organize the work of employees of departments and organizations, including a messenger, a document management system, an application for conducting online video conferencing, and so on.

In addition, the chairman of the board of directors of BASEALT, Alexei Smirnov, said that the order applies to other software, including antiviruses, OS, applied software and other programs. According to him, the mechanism is being developed for inclusion in the KPI of officials.

Each manager has parameters by which his work is evaluated, now import substitution of software will be added to them, "he stressed.

The source Businessman"" in the IT market claims that many regional departments simply do not have enough budget to switch to the Russian office suite, so by July 2022 they are still using solutions, Microsoft including after the American vendor refused to renew licenses and support. Windows

According to the interlocutor of the newspaper, over the past two months, the government has sent a number of documents to the federal and regional authorities aimed at forming additional indicators for assessing the level of support for the IT industry. The plans include financial support for the revision and implementation of domestic software in all segments of the economy, he said.^[1]

The authorities of Yakutia are switching to the Russian software "MyOffice"

The Ministry of Innovation, Digital Development and Infocommunication Technologies of the Republic of Sakha (Yakutia) and MyOffice have signed an agreement on cooperation in the innovation field. MyOffice announced this on June 15, 2022. Read more here.

MyOffice will help Rosmorport switch to domestic software

FSUE Rosmorport and MyOffice combine expertise to solve digitalization problems. The company "MyOffice" announced this on June 2, 2022. Read more here.

Kursk region acquired office software "MyOffice" for employees of all executive bodies of the region

Kursk region acquired an office ON MyOffice for employees of all executive bodies of the region. The company MyOffice announced this on March 16, 2022. More. here

Kaluga Information Support Service switched to "P7-Office"

Information Support Service of the Kaluga Region January 18, 2022 announced the completion of the transfer of employees to work with the ecosystem office applications P7 Office"." The implementation Russian of the solution allowed employees to optimize the processes of working with documents, as well as reduce the import dependence of the organization. More. here

The Ministry of Digital Development and Communications of the Saratov Region has switched to the AlterOffice office suite

On January 18, 2022, the ALMIS Group of Companies announced that, as part of the implementation of the policy of import substitution and the formation of digital sovereignty, it had supplied the Ministry of Digital Development and Communications of the Saratov Region with unlimited licenses for the AlterOffice office suite. Read more here.

2021

"Employment Center of the City of Nizhny Novgorod" switched to AlterOffice

The group of companies ALMIS December 7, 2021 announced the supply of unlimited licenses for the AlterOffice office suite to the State Government Institution "Employment Center of the City of Nizhny Novgorod." Read more here.

The Accounts Chamber of the Yamalo-Nenets Autonomous Okrug has introduced "P7-Office"

The Accounts Chamber of the Yamal-Nenets Autonomous Okrug on August 11, 2021 announced the completion of the transfer of employees to work with the Russian office suite "P7-Office." The introduction of software made it possible to establish remote work with documents, maintain productivity under quarantine restrictions and reduce paper document turnover. Read more here.

2020: Office software market in the public sector 5.96 billion rubles. 80% falls on Microsoft

At the end of 2020, the office software market for the B2G segment (business-to-government; sales to government agencies and state-owned companies) in Russia will not show the expected growth and will remain almost at the level of 2019 - 5.96 billion rubles, according to the report of the company "New Communication Technologies" (NKT; developer of the P7-Office package).

About 80% of the segment is occupied by the American Microsoft. The situation will begin to change from 2021, the NKT is expected. According to her, in the next three years the market will grow by an average of 9% due to the replacement of foreign products with domestic ones and by 2023 will reach 7.72 billion rubles. Import substitution has ceased to be "directive," the market is seriously considering domestic software products, they are confident in the NKT.

The growth rate of the Russian office software market this year was lower than expected, but interest in it is still growing, said Dmitry Sorokin, head of the sales development department of domestic software at Softline. Commercial organizations and state-owned companies, according to him, are interested in the functionality of domestic products, it is important for them not only to fulfill the requirements of the regulator, but also to receive economic benefits from implementation.

He calls MyOffice and P7-Office the most popular products among customers, and among their advantages are multiplatform, stability of pricing against the background of currency fluctuations and the territorial proximity of developers, which simplifies the work of technical support and allows you to respond faster to user responses.

2018

Procurement of domestic office software for government agencies decided to centralize

At a meeting of the government commission on the use of IT to improve the quality of life and business conditions chaired by Prime Minister Dmitry Medvedev, held on February 9, 2018, it was decided to centralize the procurement of office and accounting software, as well as software products for information security. This was announced by the portal D-Russia.ru with reference to a participant in the meeting^[2].

Import substitution of software in February became one of the topics at a meeting of the commission on the use of IT to improve the quality of life and conditions for doing business "(photo - ria.ru)"

According to the portal, the Ministry of Finance and the Ministry of Communications will be instructed to develop and submit to the government a draft regulatory act on the centralization of software procurement by July 1, 2018. The document shall provide for:

• introduction of a mechanism for government agencies to purchase domestic office software integrated with electronic document management systems, including according to the SaaS model;
• determining the procedure for collecting and summarizing proposals from government agencies for the revision of Russian office software and implementing a mechanism for its revision based on the results of analyzing these proposals.

Centralization of office software purchases has already been discussed earlier. So, in October 2017, at a meeting with the Deputy Prime Minister, the Ministry of Finance and the Ministry of Communications was instructed to work out and submit proposals for organizing centralized procurement of office software for the needs of federal executive bodies and state extra-budgetary funds.

At a meeting of the commission, Medvedev also proposed improving the rules for maintaining the register of domestic software.

It is necessary that new programs that have been created in Russia are taken into account there, and not only that the ownership of such software belongs to Russian companies, the Russian government portal quotes the Prime Minister as saying.

The demand for domestic software is growing, the Prime Minister noted: according to him, Russian software is purchased for state needs twice as often as it was in 2015. At the same time, many authorities continue to acquire foreign software, Dmitry Medvedev stated. This also applies to commercial companies controlled by the state.

They explain this, of course, by the fact that Russian programs do not always fit their tasks or do not connect with other programs that cannot yet be created with us. It is necessary to analyze how justified these comments are, probably somewhere they are justified, you need to take into account all the proposals. I am sure that on the basis of Russian software, after some refinement, it will be possible to create such software that will suit customers. Here you just need to make efforts and, of course, money in order to still create programs that will be competitive, "Medvedev said.

But it is absolutely unacceptable when such software is purchased unjustifiably, that is, if there are Russian programs that are similar in functionality, he added. This should be monitored, including the Ministry of Communications, the Prime Minister said.

Rostelecom's appointment plan as the only provider of cloud office services for authorities

In February 2018, it became known about the plans of the Russian government to appoint Rostelecom as the sole executor of the project to provide the authorities with domestic office software as a cloud (SaaS) service. By March 15, the Ministry of Telecom and Mass Communications, together with interested federal executive bodies, should prepare and submit to the government relevant proposals, according to the minutes of the meeting of the government commission on the use of information technologies to improve the quality of life and conditions for doing business.

Rostelecom will be appointed sole executor to provide authorities with domestic software based on the SaaS model

In addition to the direction of the office, software Rostelecom will introduce a mobile operating system and antivirus protection tools into the authorities. As of February 20, 2018, only one mobile platform is included in the Russian register - ON OS. Sailfish

In addition, Rostelecom is going to appoint the sole executor of works and services for the refinement of IT systems used by state authorities in order to ensure their compatibility with domestic office software. They will be provided according to the service model and on the basis of a secure information and telecommunication infrastructure and user equipment.

According to the decree of the Government of the Russian Federation of March 23, 2017, office software includes an operating system, communication software, office suite, mail applications, organizer, browsers, Internet browser, presentation editor, table editor, text editor, file manager software, reference and legal system, electronic document management systems and anti-virus protection tools.

Earlier it was reported that the Ministry of Finance and the Ministry of Telecom and Mass Communications by March 15, 2018 should submit to the government a draft regulatory act on ensuring the centralization of the purchase of office and accounting software, as well as information security solutions.^[3]

2017: PM Medvedev approves Russian office software requirements

In March 2017, Prime Minister Dmitry Medvedev signed a decree establishing additional requirements for domestic office software included in the register of Russian software. Office software, in particular, includes: operating system, communication software, office suite, mail applications, organizer, browsers, Internet browser, presentation editor, table editor, text editor, file managers, reference and legal system, electronic document management systems and anti-virus protection tools.

The requirements are established for the composition, functional characteristics and maintenance of the software. The draft resolution spelled out requirements for office software as a whole and for its individual components, as well as for input/output data formats.

Dmitry Medvedev signed a decree with requirements for Russian office software

Among the general requirements for office software:

• Russian-language interface;
• the ability to authenticate and identify users in the ESIA (if the program has an identification function);
• absence of the requirement to install additional software (additional software modules, fonts), which has restrictions on its free distribution in the territory of the Russian Federation, with the exception of operating systems;
• for the user's web access to office software, it should be possible to use Internet browsers of at least 3 different copyright holders, while information about one of which is included in the register of Russian software.

On the user's AWS, office programs should be able to run at least 2 different operating systems included in the register of Russian software and Microsoft Windows OS (versions 7 and higher). For server hardware - running at least 2 operating systems, information about which is included in the registry, and Microsoft Windows Server operating systems (versions 2008 and higher).

Among the requirements for an office suite in terms of a text editor, table editor and presentation editor is the ability to collaborate on an electronic document of a group of users, including recording changes in an electronic document in real time.

Electronic document viewers must support bmp, jpg, jpeg, png, gif, tif, tiff, OOXML, docx, doc, pptx, rtf, txt, pdf, xls, xlsx, odt, ods, odp, avi, mpeg, mp3. To create new electronic text documents, presentations, tables, office software should support, among other things, Open Document Format (GOST R ISO/IEC 26300-2010), Office Open XML (OOXML, PPTX) and PDF formats.

Within 3 months from the date of issue of the resolution, the Ministry of Communications should approve the procedure and methodology for confirming the compliance of the software with the established requirements, and within 6 months - provide confirmation that the office software already included in the register corresponds to them.

In addition to the requirements for office software, the registry entry is supplemented with information about the compliance or non-compliance of the software included in the specified register with the established additional requirements that determine the composition, architecture, and functions of the domestic office software necessary to replace imported analogues.

2016

The Ministry of Telecom and Mass Communications tried to develop requirements for Russian office software. It turned out weakly

At the end of October 2016, the Ministry of Telecom and Mass Communications presented a draft government decree that establishes additional requirements for products contained in the register of domestic software. [3] The document was published on the federal portal of draft regulatory legal acts.

The project is talking, in particular, about establishing requirements for office software. Office software in the document means software "designed to automate the standard functions of officials of federal executive bodies and state extra-budgetary funds for the processing of information when performing their official duties."

The requirements are established for the composition, functional characteristics and maintenance of the software. The draft resolution spelled out requirements for office software as a whole and for each of its components, as well as for the formats of input/output data and information security.

At the end of September 2016, the working group of the Council for Regional Informatization - the working body of the Ministry of Telecom and Mass Communications, at the meeting discussed the functional requirements for domestic office software for government agencies

The requirements for the software composition state that it should include an editor of text documents, spreadsheets, presentations, e-mail software, mail applications, communication software, file manager, organizers, browsers and operating systems.

Among the general requirements for office software, it should provide collaboration on an electronic document by a group of users with the ability to record changes in real time, the document says.

If the user has access to the office software using the Internet browser, it should provide the possibility of using Internet browsers of at least three different copyright holders.

Office software shall support the work with DBMS included in the register of Russian software.

Operating system requirements state that for an automated workstation, office software must support at least two different operating systems of the family Linux and operating systems (Microsoft Windows versions 7 and higher). Server hardware requires support for at least two Linux operating systems, and subscriber devices require support for OS, and Android. Apple iOS Tizen

Communication software shall provide creation, viewing, editing, copying, printing and transmission of electronic documents, electronic messages using communication channels and local computer networks, including text messages, images, sound and video files. It has requirements for supporting message delivery, the ability to disable message notifications, search for messages, etc.

A large list of requirements is contained in mail applications. It describes the peculiarities of interaction between server and client software and functionality. Among the requirements are also the implementation of anti-virus scanning tools for electronic messages and electronic documents and mechanisms for encrypting information and electronic signatures.

The viewer requirements specify that they should be able to view electronic documents, including those saved in bmp, jpg, jpeg, png, gif, tif, tiff, OOXML, docx, doc, rtf, txt, pdf, xls, xlsx, odf, avi, mpeg. The Presentation Editor shall support Open Document Format and Microsoft Electronic Presentation Format (pptx), and the creation of new tabular electronic documents shall be possible, including Open Document Format (GOST R ISO/IEC 26300-2010), Office Open XML (OOXML, XLSX).

It is worth noting that in the document the authors confuse formats as such and file extensions of formats: they oppose OOXML and xlsx, although the former includes the latter. The document mentions ISO 29500 as a project, although it was approved back in 2008.

The Association "Domestic Software" told TAdviser that the organization does not yet have a position on this document. It was sent to ARPP members and collected responses based on which the association would later form its position.

Advisor to the General Director of the SPO developer "BASEALT" Alexei Smirnov told TAdviser that he sent his comments to the preliminary version of the document. Some were accounted for in whole or in part. For example, the wording of the requirements for the formats of supported documents was corrected, but this list still needs to be worked on, it is clearly raw and repeatedly duplicated in the document, the expert believes.

Among the unaccounted for is a comment on the requirement for the ability to jointly edit an electronic document in real time. Alexey Smirnov is not sure that this requirement will meet safety requirements and is sure that it does not exactly apply to all software immediately as it is set in the current version of the document.

The expert is also perplexed by the requirement for the newly purchased office software to work under Windows: "Now the justification for buying Windows is only compatibility with application software, but the requirements already include compatibility of application software with Linux," Smirnov argues. In addition, the "two versions of Linux" supported by the project are, for example, RedHat and SuSE, so there should be compatibility with the OS from the registry, he is sure. Smirnov proposes in this paragraph to limit himself to the requirement of compatibility with any OS from the register of domestic software.

From the OS requirements for workstations, it follows that Windows 7 requires it to allow running all programs collected for Windows 10, indicates another flaw in the Smirnov document. He believes that this is hardly feasible.

Among other comments by Alexei Smirnov is why many important software classes for office work, such as VKS and ERP, "fell out." The objection that they have a server basis, he considers irrelevant, since mail and messenger are also not limited to client software.

Alexey Smirnov also raised the question of the procedure for applying these requirements: by whom and when will they be checked for specific programs? In addition, some points of the document, in his opinion, may be understood as additional requirements for all programs of the corresponding classes when they are entered into the register. However, the register is used not only by the feds, and the question arises what to do then to the regions, municipalities and state corporations.

The legal status of the document is also incomprehensible, the adviser to the general director of BASEALT points out in his remarks. It actually contains an additional restriction on public procurement. This means that he must be tied to the 44-FZ, otherwise the state customer will have problems with the law, he believes.

Earlier, in July 2016, a government order was issued, according to which by the end of 2018 federal government agencies should switch to Russian office software. The development of requirements for its composition and functional characteristics was entrusted to the Ministry of Communications, and the deadline was set for October 2016.

At the end of September 2016, a meeting of the working group of the Regional Informatization Council, the working body of the Ministry of Communications, was held, at which participants discussed the functional requirements for domestic office software for government agencies. By this time, the department sent a request to the federal executive authorities about the software used and the requirements for it. Also, industry representatives sent their proposals to the Ministry of Communications on functional requirements for office software. The Ministry of Telecom and Mass Communications noted that the draft government decree on additional requirements for office software was developed taking into account the analysis of the information received from government agencies and industry representatives.

Preparations have started for the cleaning of imported office software and operating systems in government agencies

On August 29, 2016, the Ministry of Telecom and Mass Communications sent a letter to federal government agencies and extra-budgetary funds (a copy is at the disposal of TAdviser) with a request to provide data on the use of office software in their activities.

Analysis of this information should be carried out as part of the implementation of the plan for the transition of federal government agencies and extrabudgetary funds to the use of domestic office software in 2016-2018.

The Ministry of Communications sent this letter to government agencies in exchange for a similar document, which was sent earlier, at the end of July, by Deputy Minister of Communications Aleksei Sokolov. The new letter has expanded the list of classes of office foreign software, about which government agencies need to provide information: now it also includes operating systems, antivirus software and information security software, reference and legal systems.

The complete list of office software used, about which you need to provide information, now looks like this:

• Operating systems
• Office packages
• Presentation Editors
• Table editors
• Text editors
• Chart, Flowchart Editors
• Reference and Legal Systems
• Communicators/Meesengers (including mobile)
• Email Server and Client Software
• Organizers/Planners
• Document Viewers
• Browsers
• Media Editors
• Electronic Document Management Software
• Antivirus and Information Security Software

In an earlier version of the letter, the list included:

• File Managers
• Communication software
• Office packages
• Mail applications
• Organizers
• Document Viewers
• Browsers
• Media Editors
• Presentation Editors
• Table editors
• Text editors

As before, the Ministry of Communications is also interested in the 20 most frequently launched foreign products for the period from the beginning of 2011 to the end of 2015.

Separately, the department asks to list the requirements for office software from departmental automated information systems. Apparently, this replaced the question of whether there is a "rigid" link to the use of certain office applications "by departmental information systems, which was contained in a July letter to government agencies.

Officials are asked to provide information on the use of software not only in their central devices, but also in territorial divisions, subordinate agencies, FSUEs, etc. It is also required to provide information on the actual and forecasted costs of these products in federal government agencies and their subordinate institutions.

In addition, the Ministry of Telecom and Mass Communications asks federal government agencies and extra-budgetary funds to inform about their readiness to participate in the implementation of a pilot project for the transition to the use of domestic office software, which is planned to be held in 2016-2017.

Information must be sent to the Ministry of Communications by October 1, 2016. Based on the analysis, the need for office software for the period 2016-2018 should be determined.

Approval of the plan for the transition of government agencies to Russian office software

On July 26, 2016, Russian Prime Minister Dmitry Medvedev approved a plan for the transition of federal state bodies and state extrabudgetary funds to the use of domestic office software in 2017-2018. The Ministry of Communications and Mass Media will ensure its implementation together with interested government agencies.

Dmitry Medvedev by his order approved the plan for the transition of federal government agencies to Russian office software

According to the relevant order of the government, by October 1, 2016, government agencies must provide the Ministry of Telecom and Mass Communications with information on the use of office software, and by March 1, 2017 - approve plans-schedules for the transition to the use of domestic office software in 2017-2018.

The transition must be carried out using software included in the unified register of domestic software.

From January to May 2017, in accordance with the plan, a pilot project should be implemented to transfer to domestic office software, including one provided according to the cloud model, at least two federal executive bodies, at least three territorial bodies of the Federal Tax Service and one state institution subordinate to it, as well as at least one state extra-budgetary fund.

After that, from May 2017 to December 2018, government agencies and extra-budgetary funds should switch to domestic office software.

The plan also includes the development of proposals by the Ministry of Telecom and Mass Communications for the implementation of mechanisms providing for the transition of executive authorities of the constituent entities of the Russian Federation, local governments, state-owned companies and joint-stock companies with state participation, state government and budgetary institutions to the use of domestic office software by 2020.

Full text of the action item

Order of July 26, 2016 No. 1588-r

1. Approve the attached transition plan in 2016-2018 of federal executive bodies and state extrabudgetary funds for the use of domestic office software.

2. Ministry of Digital Development, Communications and Mass Media Russia together with interested federal executive authorities state and extra-budgetary funds to ensure the implementation of the plan specified in paragraph 1 of this decree.

3. Federal executive authorities, state extra-budgetary funds:

• by October 1, 2016, submit to the Ministry of Telecom and Mass Communications of Russia information on the use of office software in the order and volume determined by the Ministry of Telecom and Mass Communications of Russia;
• until March 1, 2017, approve the transition plans in 2017 - 2018 for the use of domestic office software;
• ensure the transition to the use of domestic office software in accordance with approved planamigraphics.

4. Federal executive authorities and state extra-budgetary funds to implement the transition to the use of domestic office software:

• using software included in the unified register of Russian programs for electronic computers and databases;
• in the case of providing domestic office software on "cloud" technology - using an infrastructure that provides information and technological interaction of information systems used to provide state and municipal services and perform state and municipal functions in electronic form.

5. Recommend the executive authorities of the constituent entities of the Russian Federation, state corporations and companies, joint-stock companies with state participation to provide for the implementation of measures to switch to the use of domestic office software.

Full Plan Text

Notes

Notes