Directum Ario

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Directum Ario is a solution for intelligent processing of enterprise content.

Directum Ario includes a set of intelligent tools using machine learning algorithms, which is designed to perform routine operations: distributing a flow of documents, filling in details, registering and sending to performers.

The product development strategy includes services that solve the problems of "smart" processing of documents at all stages of their life cycle.

Work with documents arriving at the company begins with initial processing and registration. Directum Ario eliminates manual operations at this stage and automatically distributes the incoming stream to document types, logs, and owners based on the trained model.

The classification service is trained on documents that already exist in the organization, and, thus, takes into account the peculiarities of workflow. According to the developers, the correctly trained model itself determines the types of documents, the corresponding logs and details with an accuracy of 95-98%. The responsible employee only checks whether the service has correctly recognized these parameters.

Directum Ario, using intelligent mechanisms, converts classified documents into an already filled Directum system card. You can set up rules for finding and selecting details from text for each document type, both structured (for example, invoices, acts, invoices) and unstructured (contracts, letters).

The generated card is sent for control to the responsible specialist. Recognized details are highlighted in the body of the document and filled in fields, making verification easier.

2024: Postgres Pro Version 16 DBMS Compatibility

Directum confirmed Directum Ario One compatibility with the latest version of the Postgres Pro DBMS. The company announced this on March 14, 2024. Read more here.

2023

Obtaining the status of software related to the field of AI

Directum Ario One received the status ON related to the sphere. artificial intelligence Now, when buying a system, companies will be able to return the deduction from to tax profit. The company Directum announced this in October 2023.

By buying software with a mark on the presence of artificial intelligence, companies can take advantage of additional benefits when paying taxes. Expenses on fixed assets and intangible assets (software and databases) from the AI sphere can be taken into account in an increased amount - with a coefficient of 1.5.

Directum Ario One has been on the Register since 2022, and it originally belonged to the class of intelligent services, "said Igor Belyak, head of Directum's intelligent solutions department. - When in 2023 in Russia approved a tax benefit for users of Russian software with AI, this became not enough - there was a requirement to add data on the presence of intelligence in the software product to the registry record. So, in June 2023, our main product, Directum RX, and now the set of intelligent Directum Ario One services, received a tick.

Compatibility with Alt Workstation and Alt Server

Based on the test results, BASEALT and Directum confirmed the correctness of the joint operation of Directum RX and Directum Ario One systems with Alt OS. This was announced on May 11, 2023 by Directum.

The joint solution includes the Alt Workstation and Alt Server operating systems. Read more here.

2022: Inclusion in the Unified Register of Russian Software

Directum Ario One was included in on February 14, 2022. Unified Register of Russian Software The company Directum announced this on March 4, 2022.

The intelligent system is entered in the register under entry No. 12822 of 14.02.2022 on the basis of an order of the Ministry of Digital Development, Communications and Mass Media of the Russian Federation dated 14.02.2022 according to the minutes of the meeting of the expert council dated 07.02.2022 No. 166pr. According to the generally accepted program classifier Directum Ario One belongs to the class "05.13. Intelligent Information Processing and Business Process Mining Tools. "

{{quote 'The inclusion of Directum Ario One in the register of domestic software means that the product meets the requirements of Russian legislation and especially meets the criteria of the Ministry of Digital Development, - said Vitaly Astrakhantsev, evangelist of the AI direction Directum. - Our intellectual system can be freely used both in government agencies and in companies with state participation, and in any other organizations on the territory of the Russian Federation, including within the framework of the import substitution program.

Our most famous colleagues recently decided to focus their business on foreign cases and left the Russian market. Directum's task in the coming years is to guarantee domestic business software products that are not inferior, and more often even superior in quality and safety, to Western software. We will concentrate all efforts on the development of our intellectual solutions in order to meet the needs of the Russian consumer. }}

2021

Release of cloud AI service

September 17, 2021 Directum released cloudy AI a service for 100% document recognition.

This solution helps companies save time and money on document digitization. Artificial intelligence mechanisms recognize text information, and cloud verifiers check the results of machine processing. While employees are engaged in the main tasks, the AI service quickly and efficiently performs routine operations.

Hundreds and thousands of incoming documents pass through companies every day. Their digitization can take employees all day. The presented AI service for 100% recognition, which is part of the Directum Ario One intelligent system, takes over the processing of the incoming document stream. It is enough for the employee to scan the documents and upload them for further processing. This concludes his participation in the digitization.

How the service works:

• Directum Ario's intelligent mechanisms recognize text, classify documents by type, and extract facts from content.
• Based on the processed information, a task is generated and sent for verification to verifiers.
• Qualified cloud operators check the results of machine processing and, if necessary, fill in unrecognized details. For security reasons, they do not see the entire amount of data, since the information is transmitted to them in parts.
• Through integration, fully recognized documents are transferred back to the system. Employees can take them to work.

The service even processes handwritten or non-standard types of documents, for example, contracts with an atypical composition of fields. If necessary, you can set up recognition for individual company requirements by specifying a list of retrievable details depending on the document.

Thanks to the open API, the product integrates with an enterprise system of any class: ERP, BPM, ECM or CRM. Employees continue to work in the usual interface, without taking extra effort to transfer data from one system to another.

You can start processing documents using the AI service as soon as possible. The product is deployed in the cloud and corresponds to the SaaS (software as a service) service model. Companies do not need to think about allocating additional capacity for the service, deploy it, or train models for classifying and extracting facts.

Work in the 100% recognition service complies with the requirements of Federal Law No. 152-FZ "On Personal Data" and ensures the security of the transmitted information. Directum guarantees the preservation of confidential customer data:

• before starting work, the client agrees to the processing of personal data and enters into a confidentiality agreement (NDA);
• cloud verifiers sign a non-disclosure agreement, and before transferring data to them;
• documents are processed in accordance with the requirements of the FSTEC of Russia and the FSB license.

Шаблон:Quote 'author = said Ilya Petukhov, Head of AI Product Development Projects Directum.

4 cases of using Directum Ario One intelligent mechanisms in the public sector

AI solutions in municipal and federal authorities are no longer uncommon. The growth of implementation projects using AI was facilitated by the approval by the President of the Russian Federation in 2019 of the National Strategy for the Development of Artificial Intelligence until 2030, and the demand for domestic AI solutions is constantly increasing. What cases of using artificial intelligence in the public sector are most in demand, we will tell you from the experience of Directum implementation projects.

Registration of Incoming Emails

The daily flow of incoming correspondence in public authorities can be in the hundreds of letters. Processing such a data stream manually is time-consuming and inefficient.

It is not surprising that the standard Directum Ario One case for capturing incoming email ones with subsequent registration is so in demand in the public sector:

• Directum Capture Services captures a document received by a mail service or folder (from a scanner) and sends it for recognition to Directum Ario One.
• AI services extract the text layer and classify documents: select incoming letters, and label the rest as applications.
• The document management system automatically creates an incoming document card with completed details and attachments attached to it.
• The card together with the recognized documents is sent by the task for verification to the clerk.
• After checking the extracted details, the clerk processes the letters according to the accepted rules.

A large volume of incoming letters can come from individuals whose records are not in the directories of the electronic document management system. For such cases, Directum can configure the automatic creation of reference records.

^{* Based on data obtained on real projects for implementing Directum Ario services}.

Classification of citizens' appeals

Citizens send appeals to state authorities in different ways:

• in writing by mail;
• via email;
• from departmental portals and other sources.

By law, all appeals must be registered and processed.

Directum Ario One receives a scan or case text. AI services extract significant facts from it and classify the document in several sections. The type of appeal (proposal, application or complaint) and the issue are determined in accordance with the Standard All-Russian Thematic Classifier of Appeals of Citizens, Organizations and Public Associations. The pre-filled appeal card will also include the date, number and full name of the applicant.

Identification of responsible executor and preparation of the draft resolution

1. Directum Ario One is trained on the basis of resolutions already existing in the document management system, formed on the basis of previously created requests.

2. Thanks to the accumulated historical data, AI automatically identifies the person responsible for the appeal or incoming letter and selects the most suitable resolutions.

Using this data, Ario One prepares a draft resolution on the current circulation and, together with the selected responsible person, the information is sent for approval to the head of the department.

Client dossier processing

Another case for artificial intelligence in the authorities is the acceptance of citizens' documents through multifunctional centers (MPSC) and checking their completeness. Usually, to receive a particular service, a package of documents is submitted at once: various certificates, TIN, identity card, etc. Directum Ario One can speed up the processing of such client dossiers - capture scanned documents, determine their type, check details and complete them into a package of documents for the service:

• MPSC employees scan the received documents;
• Directum Ario One defines document types and verifies them with the required set;
• information on the completeness of the kit is generated, which is displayed for the MPSC employee.

The main motive for the introduction of artificial intelligence mechanisms in government bodies is benefit. By optimizing processes, departments reduce labor intensity, and the quality of services to the population is growing.

Cloud Availability

Full-featured Directum AI data Ario processing services are now available cloudy. - SaaS model lowers the connection threshold for customers, and subscription options for additional packages of 5, 10, 15, 20 and 25 thousand documents per month allow you to flexibly scale capacity to meet the needs of the company. This was Directum announced on April 2, 2021.

The capabilities of intelligent services in the cloud provide for the classification and extraction of facts for 6 types of documents (incoming letters, certificates of work performed, invoices, invoices, universal transfer documents, delivery notes) in the standard delivery with the option of additional Directum Ario training on other types of documents.

Ario cloud stands:

• guarantee the performance of services;
• Compatible with Directum RX (since version 3.6) and supports other enterprise systems through APIs
• user data is differentiated with the help of unique details for each client.

The first version of Directum Ario was released back in 2018, during which time the number of services increased 3 times: additional functions appeared, the field of application expanded. At the same time, customer software requirements increased. The cloud delivery option offers more flexible loading of server resources, and is also designed to lower the connection threshold for customers.

{{quote "Choosing between cloud and on-premium software deliveries is always a trade-off between enterprise data security in a secure internal network perimeter, reduced hardware maintenance costs, and faster deployment, upgrade, and connectivity to new information systems.

With the increasing security of communication channels and the reliability of data centers, which already exceeds the reliability of local server resources, more and more customers are choosing to place software in the cloud. This option is more flexible in terms of costs for implementation projects, as it involves not a one-time purchase of software licenses, but a subscription as needed. The cost of servicing, maintaining servers and updating to the latest versions is already included in the subscription, - said Vitaly Astrakhantsev, AI evangelist Directum.}}

Compatible with any software class

Directum Ario One is a AI document processing system that is compatible with any class. ON This was Directum announced on February 2, 2021.

Every day, companies receive hundreds or even thousands of incoming documents: letters, contracts, applications, requests, primary accounting and other documentation. Processing one set on average takes up to 10 minutes: manually enter documents into the system, fill in the details, transfer to the work of the right specialist.

Directum Ario One Takes Time-Consuming Action:

• captures documents from a scanner or e-mail and divides them into kits;
• recognizes text, extracts important facts from it, and classifies documents by type.

Specialists can only check the ready-made kits in the corporate system.

Directum Ario One allows you to exclude human participation even during the verification stage. During setup, you can specify the values by which the correct classification and extraction accuracy will be determined automatically. Based on them, the system verifies the data itself, and the person responsible will receive a notification of processing.

The finished sets of documents in structured form are uploaded to the folder that was specified during setup. From there, they can be transferred to any information system of the company. For greater convenience, Ario One can set up rules by which documents will be automatically sent to the work of the necessary specialists, and the necessary data can be entered into other systems of the organization. Integration through the built-in Web API is possible with ERP, BPM, ECM, CRM or HRM systems.

2019: Directum Ario Features and Features

Features:

• Document Form Independence
  • Directum Ario works equally accurately with structured and unstructured documents

• Integration with Directum ECM system
  • Specialists receive processing results in the familiar interface of the ECM system, and the administrator does not need to further configure the integration

• Transparent Licensing Scheme
  • The client pays for the number of documents processed and can calculate the payback of the solution in advance, based on the volume of document flow

2018: Directum Ario announcement

Directum on April 4, 2018 offered customers a set of Directum Ario tools using machine learning for routine operations in ECM. The first version of the solution will eliminate the need for clerks to manually distribute the incoming flow and fill in the details when registering documents.

Directum Ario intelligent services are able to automatically distribute incoming correspondence, extract details and enter them into the ECM system with minimal user participation. In the future, the development of machine learning mechanisms in Directum will allow the system to fully transfer annotation of documents, preparation of auto-responses and resolutions, as well as implement a "smart" search, the company said.

The first version of Directum Ario was released following pilot projects. Before the official release, four Directum clients tested services for classifying and extracting significant data for intelligent processing of incoming documents: organizational, administrative, contractual and financial.

During the test operation, Directum experts trained the solution on data from real ECM systems. After the preparatory stage, the Directum Ario system with an accuracy of 95-98% determined the type of document, the corresponding logs and details, created a card in the system and handed it over to the clerk. The specialist checked the correctness and completeness of the filling. As a result, the process of entry and registration accelerated by at least 2 times.

The interim results of the projects allowed experts to predict the payback period of the solution for companies of different profiles:

• Production plant
  • 500 documents per day
  • 100-120 thousand documents per year
  • Payback less than 3 years

• Extractive Industry Enterprise
  • 1000 documents per day
  • 250-300 thousand documents per year
  • Payback of 1.5 years

• Bank, insurance company
  • 4000 documents per day
  • 950 thousand -1 million documents per year
  • Return on 0.5 year

According to Artem Permyakov, head of Directum's promising development group, with the development of Directum Ario and the introduction of a full range of services, customers will receive an intelligent ECM system and minimize the costs of typical processes:

The solution has great potential. In the future, it will completely save the ECM user from routine repetitive actions. The system will learn to independently process standard documents, requests of employees and clients, and specialists will only check the correctness of its work, freeing up time for activities that require non-standard solutions, creativity, and high qualifications.