Mailion

2024

Compatible with Solar Dozor

My MyOffice and Solar Group announced the compatibility of their products - Mailion and Solar Door on December 10, 2024. Due to the integration of solutions, the level of security of corporate communications in domestic companies will increase significantly. This will minimize the risks of confidential information leaks, prevent unauthorized access to sensitive data, as well as ensure compliance with regulatory requirements and reduce the risks of penalties.

The Solar Dozor DLP system monitors all letters and attachments sent through Mailion, analyzes the information contained in them for confidentiality, and decides whether it is acceptable to send it based on configured security policies. The system can block the sending of messages containing sensitive information (CI) or reconstruct by deleting sensitive data before sending it to the recipient.

Solar Dozor improves the quality of investigations in the interests of economic and information security, its own security services, identifying signs of corporate fraud, corruption, conflicts of interest and affiliation both online and through the analysis of mail archives using a specialized search engine. The system can handle a wide range of data types, including office files, images, document scans, drawings, QR codes, and even password-protected archives. In addition, the integrated solution can be used as an additional tool for archiving mail data in the event of damage to the main mail server and the absence of an up-to-date backup.

By using the integrated Solar Dozor and Mailion solution, customers can significantly reduce the cost of additional checks, testing and refinements, thereby speeding up the implementation of solutions within the framework of joint projects.

The postal system is the main corporate communications channel through which a large amount of data passes, including confidential information. This makes mail a vulnerable channel to data breaches. The integration of the Solar Dozor DLP system with the Mailion corporate mail system significantly increases the level of information security and ensures process continuity in the company, "said Dmitry Meshavkin, Head of Solar Dozor Product at Solar Group.

Cooperation between Solar Group of Companies and MyOffice is an important step towards creating reliable and secure IT ecosystems for the corporate sector that can effectively protect data from incoming threats. Integration with the Solar Dozor DLP system will allow our customers to gain more opportunities to control mail traffic, prevent information leaks and help avoid financial and reputational risks, "said Vyacheslav Zakorzhevsky, CEO of MyOffice.

Mailion 2.0 with Mailion Mobile app

MyOffice on November 12, 2024, announced the release of Mailion 2.0 Corporate Mail. The main addition of the release is the Mailion Mobile mobile application. In addition, the 2.0 release has expanded administration models and functions for efficient and secure work with the mail system.

Mailion Mobile is an email client that allows you to continuously work from anywhere without binding to a PC or laptop and even without the Internet. The application includes components of mail, calendar, tasks and contacts and allows you to use all the functions of the mail service in your smartphone: send letters, make and receive appointments, find the necessary contacts. Mailion Mobile has a convenient navigation bar and a simple, concise interface.

The app is available for download from RuStore, AppStore, Google Play and AppGallery.

The 2.0 release has significantly expanded the capabilities of the administrator - added roles that help to more effectively manage the mail system. Before that, there were only two roles in Mailion - the tenant administrator and the installation administrator. At the same time, there can be much more needs and tasks in the administration of the mail system. Here are the roles that appeared in the release:

Information Security Administrator (IS) - responsible for the permissions issued to the user. Manages security policy, antispam filters, and lists for blocking and resolving senders, domains, and IP addresses, monitors mailbox security, and configures the system to detect and block malicious attachments.

Audit Administrator. The role gives access to all possible administrator functions in read mode, and also allows you to enable and disable logging in CEF format.

A custom administrator with a flexible set of rights. This role is useful for specific administrator tasks. Only the installation administrator can create a role.

Super Administrator - Responsible for managing and controlling all aspects of administration in the system. Has full access to all features and data, as well as the right to manage other administrators and users. Shared mailboxes

This functionality allows you to create a shared mailbox with a full range of email account capabilities, including folders, calendar, tasks and personal address book. Multiple users can share the same mail without authentication.

You can delegate the mailbox to colleagues by assigning a user role. For example, one person can only view incoming emails, but not respond to them, and an employee with a different level gets access to all the capabilities of the solution.

In release 2.0, it became possible to disclose the composition of the members of the distribution group when writing a letter or creating a meeting. By clicking on the "+" icon of the group address, you can see all members of the group and, if necessary, delete the extra one - if, for example, it is not needed at the meeting. You can add only the relevant group members to the event.

Now, when working in Mailion, users can delegate access to their account to colleagues. You can not only grant access to the mailbox, but also transfer it further. This is convenient, for example, if an employee went on vacation and ended up without mail. In this case, all designated replacements will be able to use the mail and quickly respond to important letters.

We strive to create modern services that meet all business needs. The release of the Mailion Mobile mobile email client is an important step in the development of the next generation of Mailion corporate mail. The application has all the relevant functions for working with mail in a mobile application and provides a high level of information protection, - said Anna Potapova, Acting Product Director of MyOffice.

Release 1.8.2 inspection control at FSTEC of Russia

MyOffice on July 31, 2024 announced the successful passage of the product "Mailion. Certified "release 1.8.2 of inspection control in FSTEC of Russia. 

In the release of "Mailion. Certified "1.8.2 included all updates that had previously been added to the commercial product Mailion 1.8. This version focuses on disaster tolerance, account data management and other functions for efficient and secure work with the mail service and calendar.

Disaster tolerance ensures smooth mail operation and data protection in any unforeseen situation and is of paramount importance to government information systems and backbone enterprises. That is why it is important for us that this feature becomes available to all our customers. The updated postal service has passed the inspection control of the FSTEC, and now the civil service, large holdings and other organizations with an increased security requirement can be fully confident in the protection of their data even in emergency circumstances, - said Alexander Buravtsov, Security Director of MyOffice.

Disaster tolerance is one of the key requirements for enterprise solutions. Including for mail as part of fundamental IT systems in the company's infrastructure, covering all significant divisions of the organization.

This function ensures the availability of critical information systems and will not allow them to fail. For example, in case of power outages, natural disasters, man-made disasters or other situations when a malfunction of equipment entails partial or complete inaccessibility of the data center. If the primary data center fails, disaster tolerance restores the system to the standby data center with minimal downtime according to SLA and RPO (the maximum period over which data can be lost).

Another important update to Release 1.8.2, which ensures data security, is the centralized management by the administrator of information about users, distribution groups and their composition through synchronization with external directories. To avoid increasing the load and failure of the infrastructure, now users cannot independently transfer data - letters, tasks and calendars.

Also, starting with this release, the administrator can limit the reservation of the meeting room to a certain list. For example, a negotiating CEO, which only his assistant or several other directors can book. For other users, the resource will not be displayed in the system, or, if you manually search for the resource name, the reservation will be rejected. If necessary, the administrator can always return the resource to "for all."

Another significant update is the second-level shopping cart. It allows you to restore emails removed from the main cart within 30 days. A special section has appeared in the cart, where the user can view the entire list and restore the messages he needs.

Mailion 1.9 with Disaster Tolerance

"MyOffice," a Russian office software company for document collaboration and communications, on July 23, 2024 announced the release of the next generation corporate mail Mailion 1.9. The main focus of this release is on uninterrupted operation and data protection in case of unforeseen circumstances, simplifying the migration process from Exchange and other functions for efficient and secure work with the mail service and calendar.

According to the developers, the disaster tolerance function will ensure the availability of critical information systems and will not allow the system to fail. For example, in case of power outages, natural disasters, man-made disasters or other situations when a malfunction of equipment entails partial or complete inaccessibility of the data center. This is especially significant for state information systems or backbone enterprises.

If the primary data center fails, disaster tolerance restores the system to the standby data center with minimal downtime according to SLA and RPO (the maximum period over which data can be lost).

Disaster tolerance is one of the key requirements for enterprise solutions. Including for mail, as one of the fundamental IT systems in the company's infrastructure, covering all significant divisions of the organization.

Keeping user and resource data up to date has become even easier - Mailion has added the ability to periodically synchronize and update information based on data from external catalog services. The function updates the internal data of users with changes to the external directory. The control mechanism has also been improved - synchronization can be stopped in the process.

Migrating data to the new mail system is a complex process for any company. Usually it is necessary to transfer a large amount of important information. In order to fully control the process, the report of the data migrator from Exchange to Mailion is made more understandable visually, expanded and structured, the company said.

The mail system will tell you not only about the migration objects stored in Exchange, but also show their number, tell you how many of them have already migrated to Mailion, and also give advanced information about the errors found in the process.

Starting with release 1.9, control and control of synchronization are completely concentrated on the administrator. This allows centralized management of user, distribution group, and directory-based information. Users cannot transfer data (letters, calendars, tasks) themselves, as this can lead to increased load and failure of the infrastructure.

The "Import from Exchange" button and the section in the "Synchronization with Exchange" settings are hidden from the user interface, and the administrator has created instructions for setting forwarding rules: "Enable/disable forwarding of incoming emails to Exchange."

The "I am the organizer" filter has been added in the Mailion calendar - with its help, the user will be able to quickly view all the events he created and delegate control rights, for example, if he cannot attend the event.

The web version of Malion 1.9 has improved support for hotkeys. Now, in addition to the button in the mail interface, you can send letters with the hotkey command [Ctrl] ([Cmd]) + [Enter]. Also, with their help, it became possible to multiple select letters in the list (select a group of letters - [Shift] + click, select certain letters - [Ctrl] ([Cmd]) + click.

"For postal systems that operate large holdings and government organizations, disaster tolerance technology is extremely important. Therefore, we pay great attention to maintaining the stability of Mailion corporate mail in any situation. And the system functions implemented in this update significantly increase the efficiency of working with e-mail and calendar, "said Elena Bardina, head of product marketing at MyOffice.

Compatible with ALD Pro 2.0

Astra Group and MyOffice on May 14, 2024 announced the compatibility of the Mailion corporate mail system with the ALD Pro 2.0 centralized domain management system.

During the tests, the Mailion and ALD Pro 2.0 mail system successfully passed the test for correct comprehensive work according to all compatibility criteria: on authorizations and creating a user, searching for an ALD Pro user before its creation in Mailion, various actions of the ALD Pro user in Mailion with letters, contacts and calendar and other operations. The test report can be found here. As a result of testing mail server , Mailion received a certificate as part of the Ready for Astra technology partnership program.

By integrating the Mailion email server with ALD Pro, administrators can centrally manage users, groups, and security policies for both the domain and the email server. The collaborative solution also promotes uniform security, data synchronization, and workflow continuity policies.

Confirmation of compatibility ALD Pro and Mailion open up opportunities for Russian organizations. In the process of import substitution, our clients receive not just individual products, but fully integrated complexes that are an integral part of a powerful digital ecosystem that can ensure business development and create the basis for its further evolution, "said Evgeny Pautov, Director of the Management Tools Development Department of Astra Group.

The successfully confirmed compatibility of Mailion and ALD Pro expands the scenarios for the application of domestic products on the customer's infrastructure and allows more customers to implement projects for the transition to import-independent solutions. A technological partnership agreement is in place between Astra Group and MyOffice, under which our companies effectively interact in terms of exchange of experience in the development of high-tech solutions in demand. Thanks to this, as an office software manufacturer, we can guarantee our users the operation of MyOffice products surrounded by popular domestic operating systems and server technologies, - said Igor Bondarenko, product manager at Mailion.

Launch of the demo stent "Crayon"

The company Cryon , as part of a strategic partnership with the developer of secure the Russian solutions for working with documents and communications MyOffice , is launching virtual a demo stand of the domestic corporate mail system Mailion. Cryon announced this on March 22, 2024. Read more here.

2023

GigaChat Integration

MyOffice and Sber agreed on a technological partnership aimed at accelerating the introduction of artificial intelligence technologies in the corporate environment. MyOffice (New Cloud Technologies LLC) announced this on November 22, 2023. MyOffice showed how GigaChat works with Mailion corporate mail. More here.

As part of PAC to protect service information

Russian manufacturers and developers presented a joint secure software and hardware complex of the information security administrator (PAC IB). It is designed to protect service information and personal data in customer information systems. Fplus announced this on November 10, 2023. The information security PAC also includes the Mailion.Certified corporate mail system. Read more here.

As part of the "Stationary PAC" of domestic developers

The companies Basis Fplus",,,,", " MyOfficeKaspersky Lab and DION Getmobit BASEALT September 21, 2023 presented software and hardware complexes for a stationary workplace and ensuring the operation of the server center. The stationary PAC includes the Mailion solution. More. here

Compatibility with "1C: Document Flow" KORP

The company 1C"" and the developer company MyOffice tested and confirmed the compatibility 1C: Document Flow "KORP of the "3.0 edition and mail solutions" "and MyOffice Mail 2 Mailion. MyOffice announced this on August 31, 2023. More. here

InfoWatch Traffic Monitor Integration

with InfoWatch Traffic Monitor integrated the Mailion corporate mail system. This was announced on August 7, 2023 by the company. New cloud technologies More. here

As a component of PAC "MyOffice" and "Rostelecom"

MyOffice and PJSC Rostelecom agreed to create software and hardware systems (PAC) for joint work with documents and communications within the framework of mobile and stationary workspaces and server solutions based on the trusted Aurora OS, their mutual promotion and support. MyOffice announced this on June 15, 2023. The main component of PAC will also be Mailion. Read more here.

«Mailion. Certified ": Secure Handling of Confidential Information in Email

MyOffice, a developer of Russian office software for document collaboration and corporate communications, has expanded its list of products with Russian FSTEC certificates and launched the Mailion postal system on the market. Certified. " The main advantage of the novelty is the presence of a valid certificate of the FSTEC of Russia, confirming the product's compliance with information security requirements for level 4 trust and the absence of undeclared capabilities. Read more here.

Issue of mail system "Mailion. Certified "

On March 14, 2023, MyOffice announced the release of the Mailion mail system. Certified. " The product is designed to work with confidential information in large commercial and state organizations that impose increased requirements for information security in terms of mandatory certification of information systems in accordance with the legislation of the Russian Federation.

According to the company, the postal system "Mailion. Certified "received a certificate of the FSTEC of Russia No. 4648, which confirms compliance with security requirements for level 4 trust and the implementation of more than 60 information protection measures. According to the technical specifications, the product provides measures for identification and authentication, access control, registration of security events, limiting the software environment, monitoring the security and integrity of information, ensuring the availability of information and protecting the information system.

«Mailion. Certified "can be used for information protection in significant objects critical information infrastructure (), CUES in state information systems (GIS), in automated control systems of production and technological processes () APCS and in personal data information systems (). ISDn

Development of "Mailion. Certified "is carried out taking into account the requirements of GOST R 56939-2016" Information protection. Development of secure software. General requirements. " MyOffice approaches include a wide range of code checks and software testing, enforcement of rules and procedures for analyzing information security threats, tracking and correcting detected errors and vulnerabilities, as well as measures to inform and ensure user support. In accordance with the standard, functional testing "Mailion. Certified, "full static source code analysis, fuzzing testing, dynamic analysis, and penetration testing.

Government organizations and large companies that value the scalability, resiliency, and security of IT systems need a trusted environment to handle sensitive data. Application of "Mailion. Certified "allows you to solve the problem of safe work with e-mail inside secure information systems and facilitates their certification through implemented information protection measures. stated Alexander Buravtsov, Security Director MyOffice

«Mailion. Certified "complements MyOffice's ecosystem of secure solutions, which includes MyOffice Secure Cloud server solution and MyOffice Standard desktop applications. Certified. " Postal system "Mailion. Certified "operates in a secure environment Astra Linux SE 1.7, which is also certified by the FSTEC of Russia. Using secure MyOffice products allows you to create a single communication platform for document collaboration.

«Mailion. Certified "- an enterprise solution for managing e-mail and scheduling tools, with support for collaboration and delegation of access to mailboxes, individual folders and calendars, as well as the ability to morphologically search and summarize the materials of correspondence on a special media panel. The product is compatible with other developers' software tools, antispam and antivirus tools.

Postal system "Mailion. Certified "supports up to a million active users, seamlessly migrates from a variety of email solutions, and deploys on your organization's own servers or trusted partner infrastructure. A centralized approach to building an information system by consolidating computing power provides unified management and complete control over data. Consolidation of IT resources allows you to create more secure perimeters in terms of information security, optimizes the efficiency of the use of company resources and leads to a decrease in the total cost of ownership of IT infrastructure.

2022

Receiving the national Priority Award

The centralized corporate mail system Mailion won the national Priority Award in the Software nomination. Read more here.

Support for Astra Linux Common Edition 1.7, Astra Linux Common Edition 2.12.43 and "Red OS of 7.3 Moore"

The developer of Russian software for office employees and collaboration "My Office" has prepared a major update to the package of applications of the same name. This became known on September 13, 2022.

The changes affected a significant part of the client and server components of the platform, including the Mailion mail service.

The corporate mail service Mailion has acquired support for the latest versions of domestic operating systems. Among them, in particular, Astra Linux Special Edition 1.7 basic, enhanced and maximum levels of security ("Eagle," "Voronezh," "Smolensk"), as well as in Astra Linux Common Edition 2.12.43, "Red OS of 7.3 Moore" (certified version) and OS "Alt 10."

Another important change is failsafe search, implemented in Mailion through index replication. This means that users of the mail system will be able to find the letters they need even in the event of a failure of some of the servers on which it is deployed.

The fault tolerance of search indices is implemented due to the redundancy of data that is placed in storage, - explained CNews in My Office. - In the event of an emergency, for example, if the server hardware on which part of the index is located fails, users will still be able to find the documents they need in the mail. Indexing new letters will also work normally. After the failed server is restored, the system automatically synchronizes changes on all nodes.

Another useful change is the ability to view, download, forward, send to print and save attachments in EML format in PDF format, which themselves represent a separate letter. Read more here.

Mailion 1.0

On June 8, 2022, MyOffice announced the release of next-generation Mailion Corporate Mail 1.0 and the upgrade of other platform components to version 2.1.

According to the company, in June 2022, MyOffice announced the full fulfillment of the requirements of the grant agreement with RFRIT, which determined the stages of development/refinement of Mailion. Thanks to this, Mailion received an index of 1.0.

MyOffice has developed a replicated mail solution from scratch that addresses large commercial enterprises and supports up to 1 million concurrent users. The product is based on Cloud Native microservice architecture and is deployed on the server infrastructure of an organization or trusted partner. Mailion contains modern tools for communication, scheduling, contact management and document viewing, as well as artificial intelligence technologies for searching for information taking into account the semantic context.

The solution provides a seamless transition from popular foreign mail solutions, which can be carried out without stopping the business processes of the organization. The use of microservice architecture ensures proper fault tolerance, fast self-recovery and scalability when deployed on customer servers or in a trusted partner environment.

Since the announcement of Mailion, which took place at the end of 2021, the product has undergone extended testing both by MyOffice specialists and as part of several pilot implementation projects on the infrastructure of potential buyers of the product. As a result of testing, several additional corporate features were added to Mailion.

So, in the settings of the auto-response, which is usually turned on when not at the workplace for a long time, it became possible to turn on the automatic rejection of single invitations to meetings. This function optimizes the effectiveness of planning - if the employee invited to the meeting went on vacation or went on a business trip, the system will reject the event and thereby help to avoid confusion when organizing meetings.

Also, for the convenience of users, Mailion has added the function of deferred sending of an email. With it, you can set the date and time when the prepared letter was sent, as well as enable notifications about its delivery and reading.

In the calendar system, it became possible to transfer the event control rights to another user, for example, an assistant or colleague. With such delegation, authorized employees of the organization will be able to make changes to already created meetings - invite other participants or add the necessary resources.

In addition to expanding features for users, Mailion 1.0 has improved product administration and integration technologies.

The Mailion administrator can now configure automatic authorization and authentication of users registered in the Active Directory directory on the Mailion web client using the Kerberos protocol. When authorizing in the operating system, the user will be able to immediately log in to Mailion.

In the Mailion command line interface, mass addition of users from JSON and CSV files has become available. The system administrator was able to quickly download the list of users and their attributes using a single file. The massive addition of users optimizes the time to deploy the product - without it, the installation administrator for one hundred or more thousand users would take several months to fill out new accounts manually.

The Mailion 1.0 release also optimized compatibility with other mail systems. Typically, the introduction of corporate mail in a large organization involves the alternating transfer of users from one solution to another. At this point, the enterprise IT department supports two installations that coexist within the same organization - the mail system must interact with the product being replaced.

Therefore, as part of the Mailion 1.0 update, synchronization of invitations to events that are created in Mailion and stored on Microsoft Exchange servers was implemented. Thus, a pilot group of users who already work for Mailion can easily create appointments, add resources and track the employment of those colleagues who, within the organization, still continue to use the old foreign mail solution.

The most significant change in the MyOffice 2.1 release was the appearance of the function of automatically creating versions of documents when working with them in web editors. Now, if this is allowed by the installation administrator, the user can activate versioning for a specific text or table document. You can enable the function for any editable file. After that, the "MyOffice Private Cloud 2" server will automatically save versions according to the specified parameters.

When the function is activated, the web editor monitors the change of the document, and automatically generates its new versions at regular intervals. The maximum possible number of versions per document is determined by the administrator during the solution installation phase. When this value is reached, the vault will automatically delete the oldest version of the document.

By default, document versioning is disabled. The user, if he thinks necessary, can enable the function of auto-saving new versions for a specific internal format document through the side panel of the file manager and through the context menu in version view. You can also save a specific version by checking it in version view. Marked versions are not erased during auto version replacement.

Another interface for downloading files and folders has appeared in the MyOffice Private Cloud 2 file manager. Now the user can in a separate window observe the progress of copying files to cloud storage, pause the download and cancel it. After the file is downloaded, the user will be able to immediately go to the folder of its storage. You can also collapse the window into a compact view to continue working with the file manager.

On the toolbar, a menu with the functions of renaming, moving and copying the folder in which the user is located has become available. Now, using the Properties sidebar, you can change the name of the folder, copy and move it, check the box, and control the access of other users to it. The set of functions is determined by the selected access rights to a specific folder.

Release 2.1 significantly redesigned the logic of using some web editor commands and redesigned the toolbars. The changes relate not only to the applications themselves "MyOffice Private Cloud 2," but also to the "Autonomous Editing Module" (AMP).

Now, clicking on any of the command icons: Text Color, Text Selection Color, Insert Column or Row, Delete Column or Row, Borders, Fill Color, the last user operation with this command or the default operation will be performed.

When you click the Bulleted List or Numbered List icons, the last operation is executed or canceled or the default operation is performed. At the same time, additional menu options now open only by clicking the "More" button.

The table editor also has changes that are related to the operation of cells and regions for entering formulas. Now you can hide the zero values ​ ​ of cells on the sheets of the table. This can be done using the command in the context menu by clicking on the name of the sheet or in the "Table" menu. This setting is done for each sheet of the table separately.

The string for entering formulas can now be any size - a function has appeared in the table web editor that allows you to expand the area for entering formulas. You can move the area boundary manually or enable automatic field expansion on the button.

Now, the MyOffice Documents mobile application on Android remembers the last page viewed by the user. And if you return to this document again, calling it from the list of recent files, then the application immediately opens the document in the desired place.

Also, a special section has been created in the MyOffice Documents mobile application for Android, in which the MyOffice help center opens. In it, the user will be able to quickly find guides, answers to frequent questions and other useful materials. And in the "Device and Clouds" section, the "Last Update" section appeared - it contains a document that describes in detail the current version of the application.

The administrator interface "MyOffice Private Cloud 2" has settings for managing the function of automatic document versioning. Now, when installing the solution, the installation administrator can configure the frequency of saving versions, as well as their maximum number. When you reach the maximum number of document versions, the vault will automatically delete the oldest versions that have not been flagged by users.

The products also implemented a public link management interface. The tenant administrator can now view the active public links of the entire organization, block and unlock them, as well as delete, sort and search for the desired ones. This functionality optimizes the centralized management of public links that users create when working with cloud products.

A significant part of this release is dedicated to Mailion. Release 1.0 includes several corporate functions, the need to include which was identified during pilot projects. Over the past year, we have seen a rapid increase in the share of private clouds in the Russian market, this trend largely reflects the desire of large commercial customers to consolidate infrastructure and ensure more control over data. Therefore, in release 2.1, we focused on developing the corporate functions of the MyOffice Private Cloud 2 product and expanding integrations with information security tools. stated Petr Shcheglov, Product Marketing Director MyOffice

Complete implementation of the requirements of the grant agreement with RFRIT for the stages of development and revision of Mailion

On June 6, 2022, MyOffice announced full compliance with the requirements of the grant agreement with RFRIT for the stages of development/refinement of the Mailion system. MyOffice has received a formal notification from the Foundation that it has accepted and approved the reporting materials to comply with the requirements of the Product Creation, Launch, and Grant Financial Statements Agreement.

In accordance with the procedure established by the agreement for completing the obligations of the grantee, all monetary settlements between the company and the fund were made in full, and the use of special accounts for servicing the grant was also discontinued.

According to our estimates, cooperation with the RFRIT Foundation made it possible to reduce the period of product release to the market by about a year. Thanks to the grant, we were able to accumulate a significant amount of money - 429 million rubles, which allowed us to focus on development and clearly follow the planned plan. We see a lot of interest in the product. The number of requests for the installation of the Mailion mail system in the second quarter tripled compared to the first quarter. We positively assess our experience of cooperation with RFRIT, and we believe that such initiatives to support the Russian IT market contribute to accelerating its growth and the emergence of demanded products, "said Dmitry Komissarov, founder, director of product development and development at MyOffice.

My MyOffice received a grant from RFRIT in January 2021 in the amount of 298.59 million rubles, which was aimed at developing and bringing to the market the Russian corporate postal system of the latest generation Mailion, which is designed to work on the server facilities of a large enterprise or holding.

Load testing with emulation of simultaneous operation of 600 thousand users

On March 24, 2022, MyOffice, a Russian office software company for document collaboration and communications, announced the successful testing of Mailion corporate mail, which confirmed the possibility of simultaneous work of more than 600 thousand users. Load testing was carried out by TEGRUS, a Russian full-cycle system integrator.

During testing, TEGRUS engineers checked the correctness of the execution of load scenarios that emulate the working day of the organization and describe the typical behavior of employees of a large enterprise when working with e-mail. The purpose of the test was to test the hypothesis of maintaining the 6081 RPS system (operations per second), which is equivalent to the actions of 600 thousand users who send and receive 1.14 million letters during the day. The load model assumes that 40% of users make daily appointments in which 3 people participate. At the same time, on average, there are 4 meetings a day in the calendar of users.

The business testing operation model provided that users can log in, run an email client program, go to the second and third pages of the list of letters, send new letters, open incoming letters, go to the calendar, create new events and respond to them.

Testing was performed using Grafana Labs' K6 program. Testing scripts were run on a grouping of 46 servers, which in total were equipped with 636 processor cores, 2.8 TB of RAM and drives with a capacity of more than 135.4 TB. Testing was carried out in two rounds, each of them lasted 8 hours. During the first five minutes, the load increased uniformly, reaching the maximum value, and within the same interval decreased uniformly at the end of the test.

"Testing has shown that Mailion copes correctly with the proposed load model. During the tests, the stable and stable operation of corporate mail was achieved and confirmed when supplying an average daily load equivalent to the actions of 600 thousand users within 8 hours. The system provided a sufficient level of performance and remained publicly available even when the load increased to 6350 RPS. Since no errors were identified during testing, we can conclude that Mailion is ready for work and with a large number of users, " noted Maxim Makovsky, Commercial Director of TEGRUS

"Load testing is carried out in several rounds. This allows you to identify possible errors that may be related to the configuration of the equipment, test bench and software. After the first round of testing, engineers carefully analyze the results obtained and, if necessary, decide on the necessary adjustments. After that, the second round of testing is launched, which shows a clean result. The absence of errors in the tests that were carried out at the 6350 PRS load indicates that Mailion is ready for real use in organizations with more than 600 thousand employees, " stated Petr Shcheglov, Product Marketing Director MyOffice

"In the context of the increased sanctions pressure that Russia has faced recently, it is incredibly important to maintain the continuity of the business processes of organizations. Obviously, it is possible to avoid disconnecting critical infrastructure only through the use of domestic software products. RFRIT closely monitors the Russian IT market, and prefers to timely provide support to local developers, whose solutions are most in demand in the current environment. Thus, the grant of the fund allowed MyOffice to significantly speed up the process of moving from analytical work to the direct creation of Mailion and bringing it to market. For us, working with the MyOffice team is a positive experience, an example of productive interaction with an excellent result, " reported by Alexander Pavlov, Director General of RFRIT

Mailion Mail was created by the MyOffice team "from scratch" for corporations and government agencies with more than 30 thousand employees. The product is based on the Cloud Native approach, and the microservice architecture guarantees high fault tolerance, fast self-recovery and scalability during load growth. Mailion is developing with the support of RFRIT - in 2021, the fund allocated the largest grant in the history of the Russian IT market for refinement and launch of the product to the market.

Mailion is a replicable solution, it is deployed on the customer's own servers or on the basis of the infrastructure of a trusted partner. This gives the client the ability to fully manage the data and protect their information from the access of third parties.

Mail for a Million Users

The modern postal system for corporate users must be scalable, flexible and, of course, highly reliable. In the conditions of the Russian Federation, the Russian origin of the decision is important, since the course on import independence continues to be relevant.

Note that creating alternative solutions that can replace Exchange in practice requires quite a long time and serious costs. Resources are needed both for the development itself and for multidisciplinary testing, including loading, penetration tests, etc. However, the market needs such solutions and, meeting the wishes of corporate customers, vendors directed resources to create such solutions. For example, at the end of last year, MyOffice presented Mailion corporate mail, which representatives of DCLogic will consider as a reference for state and large commercial structures. Read more here.

Inclusion in the Unified Register of Russian Programs

On January 31, 2022, MyOffice announced the inclusion of its Mailion mail solution in the Unified Register of Russian Programs of the Ministry of Digital Science of the Russian Federation. The product is included in the register under entry No. 12707 dated 28.01.2022 on the basis of the minutes of the meeting of the expert council on software No. 86-pr dated 24.01.2022. The decision to include the product in the register was made unanimously by 16 members of the expert council headed by Deputy Minister Parshin M.V.

Mailion is corporate mail that is designed for corporations and government agencies with from 30 thousand jobs. The solution is built on Cloud Native microservice architecture, supports up to a million active users and is deployed on the organization's own servers or on the basis of a trusted partner infrastructure. The product includes mail, calendar, contacts, and smart search. The solution enables the customer to manage data on their own and securely protect their information from third-party access. The product provides a seamless transition from other mail solutions, and reduces the cost of ownership of the corporate mail system. In 2021, 298.591 million rubles were allocated to finalize and bring Mailion to the market by the RFRIT fund.

Load testing, in which TEGRUS took part, showed that Mailion is suitable for servicing large organizations with 400 thousand employees. According to the test results, most of the requests (more than 4800 RPS, operations per second) are processed by the mail system in less than 100 milliseconds. As of January 2022, MyOffice is working to increase load capacity, which will provide the largest organizations with a single corporate postal solution.

2021

"MyOffice" introduced the "killer" Microsoft Exchange for corporations. The development was helped by the largest grant in the history of RFRIT

On November 30, MyOffice announced the launch of its new product, Mailion Corporate Mail, aimed at large customers. The solution includes a mail system, scheduling and contact management modules, and smart search.

According to the developers, the product is capable of supporting the simultaneous operation of up to a million active users. Implement the product "MyOffice" recommends organizations that have from 30 thousand user jobs.

The product has been developed for a total of about 5 years. The company says that Mailion was created from MyOffice and uses its own MyOffice developments 95%. The remaining 5% are for open source components.

At the heart of Mailion is the Cloud Native approach and microservice architecture. The product consists of a set of independent microservices that communicate with each other using the API over the secure gRPC protocol. The solution is designed for deployment in the private cloud - on the customer's own servers or on the basis of the infrastructure of a trusted partner.

To more efficiently structure large amounts of data, Mailion uses AI technologies and its own distributed software-defined DOS storage with deduplication support. The intelligent media panel organizes all business correspondence data, displays information and helps you navigate to the list of participants in konkretnoy̆ correspondence. The mail uses morphological search technologies, due to which the system produces the most relevant query results, since all forms of words, their conjugation and declension, and the semantic context of messages are taken into account.

The developers claim that their solution is compatible with any external desktop clients and mobile applications for working with mail, calendars and contacts via IMAP, CalDAV, CardDAV and LDAP protocols. It also supports popular browsers and operating systems.

As for the hardware, the solution is planned to be developed so that it can be worked with at workplaces based on Russian processors. MyOffice says it is working with Baikal Electronics to provide support for its Baikal-S processors, which are expected to be widely available in the near future. MyOffice CEO Dmitry Komissarov says that the company's solutions will support all promising processor architectures that will become widespread in the next five years, as ready-made devices based on them appear.

Mailion's main competitor in the large corporate segment is the Microsoft Exchange solution. MyOffice says they have provided for seamless migration from it to Mailion. There is already a well-developed scheme for this. In addition, an add-on for Microsoft Outlook is available to Mailion, through which users can continue to work in a familiar interface.

The launch of commercial operation of Mailion is scheduled for January 2022. The cost of a Mailion enterprise license will depend on the scale of the installation - the more users, the lower the price per license. When deploying Mailion for more than 100 thousand users, the cost of an annual license per user will be about 2 thousand rubles. Pyotr Shcheglov, director of product marketing at MyOffice, told TAdviser that in the case of installation for 30 thousand users, the cost of one workplace will be about 4.5 thousand rubles.

At the same time, in order for the system in a large organization to work steadily, a large number of nodes are needed, Scheglov added.

The smaller the company, the more significant investments in hardware will be for it. In some cases, they may be even more significant than the cost of the software itself, - said, answering a question from TAdviser, director of product marketing at MyOffice.

In 2021, investments in the creation of Mailion amounted to 429 million rubles, of which 298.591 million rubles are a grant from the Russian Fund for the Development of Information Technologies (RFRIT) under the Digital Economy national program. According to MyOffice, this is the largest grant in the history of the fund. The company says that the grant allowed the product to be brought to market earlier than it would have gone out without this support.

Dmitry Komissarov noted in a conversation with TAdviser that the company did not consider the volume of investments in monetary terms for previous years of development. The product uses many technologies that the company has long developed, he says. For example, morphological search and object storage. It took about 300 man-years to develop Mailion. And now about 100 employees of MyOffice are working on the development of the product.

According to MyOffice analysts, the volume of the Russian market for corporate mail systems designed for more than 30 thousand users by 2024 will amount to over 9.5 billion rubles. MyOffice also provided estimated data that in Russia there are about 50 organizations with the number of employees from 30 thousand.

We see a high demand for our solution in the large business segment: already now our product has tested five potential customers. We expect that the first commercial contracts will be concluded in early 2022, - said Dmitry Komissarov.

One of the companies that have already tested the new product is RT-Tekhriemka, which is part of the Rostec Group of Companies. They are eyeing Mailion as an industry postal solution in Greenatom, the IT-insourcing company of Rosatom State Corporation.

Dmitry Komissarov believes that not for all the largest clients the desire to change the postal decision stems from the need for import substitution. At the "main player in the market," the focus goes into the clouds, while corporations, as a rule, do not want to go into other people's clouds with their corporate systems, he says.

In parallel with Mailion, MyOffice will continue to develop its previously developed mail solution, MyOffice Mail, which is more focused on the middle corporate segment.

Development Grant Receipt

New Cloud Technologies has passed a competitive selection for a grant from the Russian Information Technology Development Fund (RFRIT) for the development of domestic software, the fund said on January 12, 2021. Grants for the development of IT companies are allocated by the Ministry of Digital Development within the framework of the federal project "Digital Technologies," the head of which is Deputy Minister Maxim Parshin.

A grant of about 298.6 million rubles was allocated for the development and launch of the Mailion product, corporate email system and team collaboration planning.

For the first time, "New Cloud Technologies" publicly spoke about this product in September 2020, when it was in beta testing. Then the company said that they began to design Mailion almost four years ago^[1]. It took 300 man-years to create Mailion, the development team grew several times.

Mail is designed for use in large companies. It can be deployed on the server facilities of a large enterprise or holding. The developers claim that their solution can work with more than 1 million users at the same time.

Dmitry Komissarov, CEO of MyOffice (a company representative says that a decision has been made to gradually avoid using the legal name New Cloud Technologies in communications in favor of the MyOffice brand), told TAdviser that the grant is aimed at developing and bringing the Mailion postal system to the market. Participating in the RFRIT program and receiving grant support allowed MyOffice to accelerate the development of Mailion, he says.

The very idea of ​ ​ the project has existed for a long time - we are closely monitoring the development of mail systems and services, where an increasing emphasis is placed on the placement of mail in hyperblocks, mainly foreign ones. For example, Microsoft is actively transferring Exchange Server users to the subscription licensing model and the use of cloud services[2]This leads to the impossibility of applying such solutions in government agencies, and for commercial enterprises it means an increase in the risks of losing control over their own data, "Dmitry Komissarov explained to TAdviser the prerequisites for product development.

According to the CEO of MyOffice, Mailion is created on Russian technologies and provides fault-tolerant collaboration between hundreds of thousands of users. One of the key differences between Mailion and the existing MyOffice Mail solution, in which an email client for a PC uses an open one, ON Thunderbird is a fundamentally different architecture.

Dmitry Komissarov says that the postal system has a "unique microservice architecture" based on the principles of Cloud Native (originally designed and developed for use in modern cloud infrastructures). This ensures geodistributed operation of the system, guarantees high fault tolerance and allows the use of e-mail services in deployed environments of any scale, the company says.

In addition to the new architecture and a higher level of scalability, among the key differences between Mailion and MyOffice Mail are the use of AI technologies for structuring information, the presence of intelligent search with support for the morphology of the Russian language to speed up the user's work.

The solution also includes collaboration management and planning tools integrated into Mailion, high fault tolerance and self-elimination of failures without interrupting the product with minimal participation of system administrators and operations services, thanks to a microservice architecture.

In addition, Mailion has announced flexible options for integrating additional modules and components using different programming languages.

Pilot implementation projects will begin in mid-2021. We hope that in 2022 several large projects will be implemented to transfer Russian companies to the Mailion corporate postal system, - Dmitry Komissarov told TAdviser.

In total, 33 companies became the winners of the competition of projects for the development of domestic software RFRIT. "New Cloud Technologies" received the largest grant from software developers. In addition to New Cloud Technologies, among the winners of the Houlmont Samara competition, NtechLab, the 1C Research and Production Center and others. Read more about the winners here.

Notes