CompanyMedia

Main article: SED (more)

CompanyMedia - An enterprise system for managing documents, tasks and personal productivity. While maintaining the functions of office management, the system focuses on the work of managers and business specialists. To these categories of employees, the CompanyMedia provides tools for analyzing and making management decisions, assessing personnel performance, and improving the effectiveness of the organization's core activities. Geographically distributed organizations receive the greatest benefits from the implementation of the system.

At the application level, the system is a completely Russian development that meets the requirements in the field of import substitution. CompanyMedia is included in the register of domestic software under number 871.

Developed by InterTrust since 1998. till present. Until the release of the fourth version in October 2012, SED worked on the basis of the IBM Domino/Notes user collaboration platform.

The main thing about CompanyMedia

The CompanyMedia system is focused on complex management tasks:

• directive control  is provided by SED tools
• Business process management for which formalized regulations exist is automated using workflow tools
• Projects and ad hoc business processes are managed using adaptive case management technology.

Efficient operation and interaction of business solutions are CompanyMedia provided by basic services: corporate and local directories and classifiers, content management service, search service, document teamwork service, analytical data processing and report building service, workflow management service, unified automated control of execution of orders and resolutions, etc.

At the application level, the system is a set of integrated modules, each of which is designed to work with a certain type of documents: contracts, citizens' appeals, agendas, minutes of meetings and other significant content. The flexible combination of functionality built into the modules of the system allows you to create business solutions taking into account the organizational structure, management style and industry characteristics of the customer organization.

The main modules and business solutions in the CompanyMedia are:

• CompanyMedia - Records management
• CompanyMedia - Handrails
• CompanyMedia-Faks
• CompanyMedia - Citizens' appeals
• CompanyMedia - Cases
• CompanyMedia - Purchasing
• CompanyMedia - Contracts
• CompanyMedia - Meetings
• CompanyMedia - Reports
• CompanyMedia - Locker
• CompanyMedia - Mobile workplace

Configurations CompanyMedia

The system is represented by two configurations identical in functionality at the level of typical modules and business solutions, as well as mobile applications of the system:

Cross-platform configuration. The configuration is based on SPO and does not require the use of licensed system software from abroad. Cross-platform CompanyMedia works efficiently in any software environment - with an arbitrary set of basic and intermediate components. The system is compatible with a wide range of software products belonging to the category of infrastructure software (,, DBMS OS servers applications, etc.). All or part of these components may be represented by Russian developments or free software. InterTrust cooperates with such Russian software manufacturers as, "," ALT LinuxDiasoft Platform"," and RELEX Postgres Professional others. In partnership with the listed developers, InterTrust offers customers a software complex, which includes exclusively certified safety components (,) of FSB of Russia FSTEC of Russia domestic development. At the application level, the system is a completely Russian development created by InterTrust specialists. The configuration is aimed at a wide range of customers, including organizations interested in implementing import-independent software solutions of class/. EDMSECM

Configuration based on IBM Domino/Notes.  The IBM Domino server is used as the storage platform. Two user interfaces are available at the data presentation level: IBM Notes or a more modern web-client of the system, developed by InterTrust in collaboration with Artemy Lebedev design studio. The configuration is designed primarily for existing InterTrust customers focused on using the IBM Domino/Notes platform. This configuration supports the migration of unique improvements made in earlier versions of the system.

Benefits of CompanyMedia

Open, trusted and secure SED. CompanyMedia in its current version - a completely Russian development that meets the requirements in the field of import substitution and the principles of openness, power of attorney and security. The system is fully built on open Java technology and is compatible with both free and proprietary software (operating systems, application servers, DBMS and office applications), certified by the state authorized bodies of the Russian Federation. The system is included in the register of domestic software under number 871.

The first implementation of adaptive case management technology on the Russian market.  Adaptive case management technology is designed to manage unstructured and partially structured business processes. Cases link together documents, events, organization experts, knowledge bases , contact details of customers and suppliers, the history of relationships with them, tools for working with corporate content - all the resources necessary to achieve the result. At the same time, specialists involved in working with the case retain significant freedom in choosing the means to achieve the goal. Various tasks can be implemented in the case format: contractual work, procurement management, participation in tenders, opening a branch, holding an event, passing a regulator check, certification for compliance with various standards, etc.

Personalize content and interface.  In a single web-interface, users are given access to external business correspondence, internal correspondence, materials of project groups, collegiate bodies, instructions and administrative documents, contracts and other documents necessary for daily work. System settings can concern not only the available functionality, but also the method of visual presentation of data - up to transferring stickers to the interface that visually repeat the usual "paper" reminders of important cases. To improve the efficiency of working with daily tasks, the system uses the Getting Things Done methodology, which allows employees of the organization to reasonably allocate their working time,  determine priorities and their deadlines.

Select mobile applications.  The mobile workplace is CompanyMedia intended for managers and business professionals. Applications of the system for iPad and devices running Android support a native interface. The first such solutions were considered only as an addition to stationary jobs, but today many users, mainly from among managers, work in SED CompanyMedia only from tablets. This is due to the fact that in terms of functionality, mobile applications of the system are actually not inferior to jobs on stationary computers or laptops: it is possible to view and coordinate documents, issue instructions, resolutions, put performers under control, generate reports, etc. In mobile applications, the possibility of remote participation of users in the work of collegial bodies - supervisory boards, commissions and committees is CompanyMedia realized.

2021

Compatibility and correctness of operation on technologies BellSoft

On August 3, 2021, BellSoft (BellSoft) announced that, together with INTERTRAST, they had completed testing and transferring the document and task management system CompanyMedia to the Java execution environment developed by BellSoft. Tests carried out by INTERTRAST specialists confirmed the compatibility and correctness of CompanyMedia work on BellSoft technologies. INTERTRAST and BellSoft have entered into a partnership agreement for the development of technological cooperation in the framework of creating a reference architecture of IT solutions based on the Java stack.

Interconnecting technologies BellSoft support a set of OS, DBMS and hardware systems, including domestic ones. They are included in the register of Russian software and at the same time accumulate world-class expertise on the Java platform. BellSoft products are used in systems that require a high level of security, critical information infrastructures, complex IT landscapes of companies in the public, financial, fuel and energy sectors and other industries, document management systems, to create and maintain both a monolithic and microservice architecture.

All Java Liberica JDK and Java Liberica JDK Pro runtime assemblies are verified BellSoft to comply with the Java SE standard under Oracle's license for Technology Compatibility Kit (TCK). In conjunction, a progressive Java runtime environment and a standardized LiberCat application server provide a comprehensive certified solution for both Java SE and EE specifications. Professional products BellSoft lay the foundation for an end-to-end solution and ensure the transfer of state information systems and other Java applications to the domestic software and hardware stack as soon as possible and with minimal investments.

The document and task management system CompanyMedia developed by INTERTRAST on Java technologies and is included in the register of Russian software. It is deployed on the basis of free software (ACT) and does not require the use of licensed software solutions of foreign production. The document and task management system server CompanyMedia implemented on the J2EE platform and, based on the results of successful tests, was transferred to the BellSoft distribution, which confirms compatibility with the LiberCat application server, based on open source Apache Tomcat and ApacheTomEE projects.

The system CompanyMedia implements a full-featured web interface and a line of mobile applications for different groups of users, depending on their roles and degree of involvement in document flow. Electronic document flow of the full cycle, work with citizens' appeals, control of executive discipline, automation of meetings, procurement - standard solutions have CompanyMedia implemented for these and many other subject areas.

INTERTRAST sees advantages from partnership with BellSoft in the following possibilities:

• Balance development efficiency and operational efficiency while maintaining solution information security
• Timely and comprehensive implementation of import substitution and digital sovereignty
• Using the Entire Reference Architecture of Java Stack IT Solutions in Software Development: Operating System - System Software - Business Application

Since 2011, our company has been developing and developing from version to version its software product, CompanyMedia system, using Java technologies. Partnership with the supplier of these technologies in the Russian Federation will contribute to improving the quality of development of our products and will facilitate solving the problems of supporting work in the latest versions of the software and hardware environment, "said Alexander Markovich Savelyev, First Deputy General Director of INTERTRAST COMPANY JSC.

We welcome the expansion of technology partnerships with application developers such as INTERTRAST. This is part of our strategy to build the reference architecture of IT solutions based on the Java stack and create the basis for end-to-end solutions for the tasks of digital sovereignty. We are systematically expanding the capabilities of the BellSoft product line and supporting test work on compatibility with Russian software and equipment manufacturers so that developers and users of Java applications in Russia can be sure that they will receive the necessary level of quality, competence and technical support 24/7/365 in their native language from world-class experts who meet the requirements of business and the state, "said Alexander Belokrylov, CEO of BellSoft.

CompanyMedia 6.3

On January 25, 2021, InterTrust, the developer of electronic document management and content management systems, announced the release of an updated version of the import-independent corporate document and task management system CompanyMedia - 6.3.

According to the company, the updated version includes more than 50 functional achievements.

Updated functionality CompanyMedia version 6.3:

• Periodic resolutions
• Recording the movement of paper copies
• Assignment to nomenclature cases at the place of execution of the document, and not only at the place of registration
• Document Number Reservation
• Automate the generation and updating of lists used for mass distribution of documents based on business rules
• Dynamic control of access to object templates based on the user's position in the organizational structure (by department)
• Ability to send Outgoing Documents for execution not only to other organizations, but also to employees of their organization within a single hierarchy of progress control
• Automatically generate and update document files based on document card identity values
• Enhanced Text Widget in the Browser

In CompanyMedia 6.3, managers and business professionals receive an updated multi-platform interface that implements a different approach to working with documents. The interface is based on the idea of ​ ​ ergonomic visualization incoming tasks. All tasks that occur are grouped into separate queues depending on whether you want to execute, agree, or sign the document. Each queue is a column containing small but informative task cards. On the standard computer monitor , 4-5 columns are placed, and more than two dozen objects are available to the user at the same time. A variety of filters help you configure task queues and manage their content. All this allows you to quickly make decisions about priorities and quickly move to urgent tasks.

Characteristics of the updated interface:

• Target approach, focus on optimizing business productivity
• No user training required
• Configurability:
  • custom task queues,
  • custom filters and sorting,
  • task labels,
  • creation of separate queues by labels,
  • stacks of tasks for collective processing.

• Ability to perform group actions on selected (selected) tasks
• Ability to address tasks to instant messengers, e-mail, etc.
• Contextual approach to work on tasks
• Ability to move tasks to deferred tasks
• Ability to create task reminders
• Interface adaptability (for devices with different form factors)
• Online mode of operation

CompanyMedia is an import-independent system compatible with the entire set of basic software of domestic developers distributed in the Russian Federation. The system is entered in the register of domestic software under number 871. For January, 2021 on the basis of the CompanyMedia system several dozen large-scale projects in the public authorities of the Russian Federation and other state enterprises interested in the domestic software are implemented.

2020: Confirmation of compatibility with Red OS

On March 23, 2020, Red Soft announced that, together with InterTrust, they tested the compatibility of their products as part of a technology cooperation agreement. The test results confirmed the correct operation of the CompanyMedia system (manufactured by InterTrust) on the Red OS operating system (manufactured by Red Soft).

Successful compatibility tests with other Russian products make it possible to offer comprehensive solutions without using foreign software. The more such stacks, the faster the rate of import substitution of software will increase, commented Rustam Rustamov, Deputy General Director of RED SOFT

Over the past two years, the main trend in the development of our SED is import independence. We are more than satisfied with the successful result of testing our system on the Russian OS company Red Soft. Customers, especially government agencies and state-owned companies, get the opportunity to use Russian software on the entire stack of software components, which increases the level of reliability and security of information systems, said Alexander Savelyev, Deputy General Director of Intertrast JSC

2019

Integration with P7 Office

On July 15, 2019, the company New Communication Technologies announced that it had "completed InterTrust work on system integration CompanyMedia with." P7 Office More. here

Compatibility with Red OS

On February 28, 2019, Red Soft announced that it had conducted interoperability tests with INTERTRAST as part of a technology cooperation agreement. Following the results of the correctness of work of a control system of the documento-focused business processes of "CompanyMedia" with a rossiyskoyoperatsionny sistemoyRED of OS was confirmed. More details here.

Compatibility with PostgresPro

On February 21, 2019, Postgres Professional announced that, together with InterTrust, they had tested the compatibility of their solutions. The results of the testing confirmed the full compatibility of the document-oriented business process management system "CompanyMedia 5" with SUBDPostgres Pro 10.

Product testing was carried out as part of the technology partnership of companies.

Compatibility was tested in the virtual environment of the following configuration: OCAlt Linux 8.2, application server WildFly 12. Testing has been performed for the following software versions: CompanyMedia 5.3 and Postgres Pro 10.6.2 DBMS.

According to Alexander Savelyev, Deputy General Director for Software Development of InterTrust, the achieved compatibility of technical solutions of Russian IT companies opens up wide prospects for building complex information systems for electronic document management on the stack of Russian software products, including infrastructure and system software.

Deputy General Director of Postgres Professional Ivan Panchenko noted that ensuring compatibility of Russian software products is one of the priority tasks. Postgres Professional has long been working closely with InterTrust, including within the framework of integration the Russian Software Committee. ARPP "Domestic software"

2018

CompanyMedia 5.3

On September 6, 2018, INTERTRAST announced the release of the next version of the corporate document, task and personal productivity management system CompanyMedia 5.3 (registered in the Register of Domestic Software under number 871).

According to the company, the main functional improvements in version 5.3 are support electronic signature algorithms with GOST R 34.10-2012 browser in a mobile workplace, the ability to work Yandex.Browser with versions 18.1.1.952 beta (64-bit) for Linux and 18.6.1.770 (64-bit) for. Windows Separately, the compatibility of the next version with both OS Alt the simple version - Baz K 8.2 Alt Workstation and 8.2, Alt Server and the protected version - Alt 8 SP OS Workstation and OS Alt 8 SP Server was noted (the rights to OS Alt 8 SP belong to JSC "").IVK

Expanding the range of INTERTRAST compatible with CompanyMedia 5, Russian software INTERTRAST provides the authorities and state corporations with the conditions for meeting the requirements and recommendations Governments of the program import substitution when using office software. The ability to work on the basis of the Alt OS, the Yandex.Browser browser meets the requirements of the Decree of the Government of the Russian Federation of March 23, 2017 No. 325 and the Order of the Ministry of Digital Development, Communications and Mass Communications of the Russian Federation of 4.07.2018 No. 335. Alexander Savelyev, Deputy General Director for Software Development of INTERTRAST

We are pleased to cooperate with InterTrust. It is very good for our platform users that such a serious product has appeared that works on ALT OS. Continuous interaction, testing of new releases makes it possible to verify the operability of joint solutions and quickly respond to the growing needs of government agencies and commercial enterprises in the field of organization of office management. Comprehensive solutions, including the development of several domestic companies at once, give us more confidence in the future technological independence. Alexey Novodvorsky, Deputy General Director of BaseALT

Integration with Solar Dozor DLP and Solar inRights IGA Platform

On August 16, 2018, it became known that Rostelecom-Solar and INTERTRAST completed the integration of products, the joint use of which will allow customers to delineate the access rights of employees in the electronic document management system and protect themselves from leakage.

author '= Vladimir Gornostayev, Director of INTERTRAST Data Protection Competency Center ' Our customers are large companies and government bodies. Obviously, leaks of confidential information in them will lead to negative reputational and financial consequences. The products of Rostelecom-Solar together with the protection mechanisms implemented in the CompanyMedia provide comprehensive protection of this information. Solar Dozor's DLP system prevents sensitive data from leaking from the company, controlling all key channels that potential attackers can use. The Solar inRights IGA platform helps the information security officer monitor and monitor the actual rights of access granted to employees to the resources of the electronic document management system. For us, an important advantage was the ease of adapting the solution to the processes of different organizations, because each customer has its own characteristics, their own established business processes. In addition, Solar inRights can withstand loads of up to one hundred thousand users.

Integration of INTERTRAST and Rostelecom-Solar solutions allows you to build protection of electronic document flow against various types of threats. Solar inRights differentiates employee access, which reduces the risks of compromising sensitive information - for example, due to excessive access given to an employee by mistake, or using a corporate account of an already dismissed employee. And by integrating electronic document management with Solar Dozor's DLP solution, customers can protect the most significant, sensitive documents with tagging, digital fingerprints, OCR, and more.

author '= Vasily Lukinykh, Rostelecom-Solar Solar Dozor Business Development Manager ' Integration of INTERTRAST and Rostelecom-Solar solutions is of strategic importance, since the public sector, large financial institutions and production enterprises need enhanced information protection. Through a project to integrate CompanyMedia with Solar Dozor and Solar inRights, customers will be able to implement them in tandem without the additional cost of refining to ensure solution compatibility.

Compatibility with ROSA Cobalt OS

On July 31, 2018, NTC IT ROSA LLC, a domestic developer of operating systems and solutions, and InterTrust, a developer of the CompanyMedia electronic document management system, tested the compatibility of their solutions. The test results confirmed the compatibility of SED CompanyMedia with the ROSA Cobalt OS by the server and user editions. More details here.

2017

InterTrust recommends updating to iOS11 on, but waiting for the MRM CompanyMedia

InterTrust recommends that customers who use tablets iPad for mobile access to SED CompanyMedia do not upgrade to iOS 11 at the time of the release of this operating system. The iOS is scheduled for release in the fall of 2017. It is recommended to update the operating system after the exit of mobile workstations (MPM) CompanyMedia compatible with iOS 11. The official release of the finalized mobile applications CompanyMedia scheduled for December 2017.

According to preliminary information and taking into account the capabilities of the preliminary release of iOS 11 beta, Apple with the release of iOS 11 ceases to support applications and devices with a 32-bit architecture at the level of the operating system and development tools. A list of iOS 11 compatible devices is available at [1]In addition, a number of other changes will appear in iOS 11 that require adaptation of previously developed applications.

The planned date for the release and delivery of MRM CompanyMedia, fully compatible with iOS 11, is December 2017. Up to the announcement of a release of modifed applications the InterTrust company strongly recommends customers not to see updating of tablet iPad devices to iOS 11. You can prevent devices from automatically upgrading to iOS 11 at the technical level using Mobile Device Management (MDM) class tools such as MobileIron.

InterTrust also notifies customers that 3 months after the release of MRM CompanyMedia fully compatible with iOS 11, software support for earlier versions of mobile applications that are incompatible with the new operating system will be discontinued. For legacy versions of MRM CompanyMedia, it will not be possible to correct errors and renew application certificates.

CompanyMedia 5 - secure SED in Linux infrastructure

The imported version of SED CompanyMedia provides a high level of information protection, including due to compatibility with a set of server and client operating systems based on Linux.

The content and task management system CompanyMedia 5 represents the latest generation of InterTrust's flagship product. It reflects the company's 20 years of experience in creating productive, reliable and secure SED/ESM solutions. At the application level, SED CompanyMedia is a completely Russian development and does not require the purchase of licenses for foreign software. The system is included in the Unified Register of Russian Programs for Electronic Computers and Databases under number 871.

InterTrust's strategy for the development of import-independent solutions involves the creation of a partner community, which includes other Russian developers. InterTrust partners include Cybertechnics, Alt Linuks, RELEX, NPO RusBITeh, STC IT ROSA, Diasoft Platform, Postgres Professional and others. In partnership with the listed developers, InterTrust offers customers a software complex that includes exclusively certified security requirements (FSB of Russia, FSTEC of Russia) components of domestic development. SED CompanyMedia successfully tested in various configurations of the Linux infrastructure, compatible with operating systems of the Astra Linux, Alt Linux and CentOS families .

Compatibility with OS ROSA lines Enterprise and Cobalt

In the framework of cooperation between InterTrust and ROSA, testing was carried out for compatibility of the electronic document management system CompanyMedia and the ROSA operating systems of the Enterprise and COBALT lines (designed on the basis of Linux and designed to build infrastructure solutions with high availability and protection against external threats). Along with SED CompanyMedia and OS ROSA, the test bench included SUBDPostgreSQL, the JBOSS application server and the LibreOffice office package .

2016

InterTrust has released a universal analytical solution as part of the CompanyMedia system. The solution is focused on the collection, aggregation, processing and provision in a convenient and real-time manner of data based on factual information contained in the system and reflecting various aspects of the organization's activities for management decision-making, performance analysis, and staff evaluation.

CompanyMedia 4.5

In CompanyMedia 4.5, the mechanism of insisted details was developed, which first appeared in the system two years ago. This mechanism allows the system administrator to modify the identity of documents, including adding, deleting and hiding both individual fields and entire sections of details displayed in the web interface CompanyMedia. Initially, customizable details were distributed only to some CompanyMedia modules, but now this tool is used in almost all application subsystems. Customizable details provide a wide range of options for adding or changing non-system fields, how to fill them, and modifying card forms in the system web client. In particular, it is possible to add various types of fields - in the form of text, dates, data directories and classifiers. The listed elements can be connected by a rather complex logic. In addition, it is possible to set the mandatory fields, rules for their display depending on various conditions. Changes are made at the settings level and do not require programming. As a result, it becomes possible to quickly develop business solutions that take into account the unique characteristics of customer organizations.

2015

Integration with Interagency Electronic Document Management (EDM)

InterTrust announced the inclusion of a CompanyMedia module in the standard version of the electronic document management system, which ensures its integration with the interagency electronic document management system (EDM).

In order to ensure interfacing of the SED CompanyMedia operated in many OFOIV of the Russian Federation, the InterTrust specialists realized the possibility of automatically converting the format of documents CompanyMedia into the format of documents of the MADO when preparing and sending outgoing documents and incoming documents of the MADO format into documents of the CompanyMedia format. Thus, it was possible to exchange documents between SED CompanyMedia and EDO, as well as data on the progress of execution of documents. The CompanyMedia records the details and contents of the document, ensures that the necessary parties are informed about the fact of creating the card of the incoming document, its registration/refusal to register, the appointment of responsible performers for the incoming document, signing and registration of the outgoing document prepared in response to the incoming document.

As noted, the module of integration of CompanyMedia with the EDM was developed in full compliance with the requirements formulated by the FSO of the Russian Federation for interfacing regional SED with the protected EDM system, and allows for the implementation of information interaction between FOIV working with CompanyMedia and other participants in the EDM.

In general, the connection of federal executive bodies to the MEDO ensures an increase in the efficiency and manageability of their internal business processes, a full-fledged exchange of information between participants in the interdepartmental electronic document management, allows automatic monitoring of the execution of documents received from the government apparatus of the Russian Federation to the FOIV, and vice versa - requests of the FOIV sent to the government apparatus.

The module has been introduced and is already working in the federal service for financial markets in Russia. According to information InterTrust, interest in it were shown also another working in EDMS CompanyMedia FOIV and also territorial authorities of federal authorities and executive authorities of territorial subjects of the Russian Federation.

Release CompanyMedia 4.3.7

On December 1, 2015, InterTrust announced the release of the document management system CompanyMedia 4.3.7^[1].

The main functional improvements affected the module "Appeals of Citizens": the developer's specialists implemented a corporate mode of working with this type of documents and ensured that the software solution complies with the current recommendations of the Presidential Apparatus.

Screenshot of the program window (2015)

Corporativeness in relation to citizens' appeals allows them to be transferred for execution to another system organization directly to the module "Citizens' Appeals." The finalization is aimed at regional authorities using the CompanyMedia system. Thanks to the changes made to the system, a citizen's appeal to a higher organization (for example, the regional government) can be sent for execution to the corresponding subordinate department (for example, pension administration, city administration, etc.), bypassing the creation of intermediate outgoing and incoming documents. When the case is processed, the execution report is automatically sent to the parent organization. Refinement significantly saves the time of specialists working with citizens' appeals in both organizations - the processes of execution and control become through and transparent.

To ensure compliance with the recommendations of the Office of the President of the Russian Federation from 19.02.2015 regarding work with citizens' appeals, InterTrust specialists carried out improvements.

In the standard registration and control card of the appeal, the props "citizenship" were entered, signs of repeated and secondary appeals were added, it became possible to take into account not only the general execution of the appeal, but also the execution of certain issues in its composition. The types and types of questions in circulation are taken into account. These improvements improve the quality of work with citizens' appeals and optimize the reporting process.

The system includes rework of CompanyMedia interaction with the EDM system. If the organization receives a document through EDM that contains information that it has been sent in response (in execution, etc.) to outgoing correspondence from this organization, then the created draft of the incoming document automatically establishes a connection with the corresponding outgoing message.

In the Contracts module of the system, the most notable innovation is the ability to visually compare contract versions. The purpose of the revision is to track the dynamics of changes in the content of contracts and additional agreements in the process of their preparation. Content is compared automatically, upon creation of a new version, a so-called digest is formed - a summary containing information on changes. The innovation facilitates the work of specialists responsible for the preparation and harmonization of contract documents. The revision allows you to familiarize yourself only with the corrections made, without wasting time getting acquainted with the full text of the contract and finding modified fragments.

Improvements are reflected in the main interfaces of the CompanyMedia system - in the Web client and in the Notes client.

CompanyMedia 5: test completed

On October 29, 2015, it became known about the testing of the software and hardware complex as part of the document and task management system CompanyMedia 5 and server equipment from Technoprom^[2]

The complex is aimed at organizations and companies interested in creating an infrastructure and software environment independent of import technologies in corporate content management.

The electronic document management system CompanyMedia 5, as described by the developers, makes it possible to smoothly transition to the use of basic software components of domestic production or free software. At the application level, the system is completely Russian-designed and compatible with a wide range of infrastructure software, including domestic DBMS, OS and application servers.

IT company Technoprom"" is the first Russia server manufacturer with architecture processes IBM Power and a member of the consortium. OpenPower A characteristic feature of server equipment "" is the Technoprom ability to use subsystems virtualizations that have certificates and, FSTEC which Ministry of Defense of the Russian Federation allows you to use the hardware platform in working with personal data and guarantees the absence of undeclared capabilities.

Roman Shilin, head of the Open SED target program at InterTrust, noted: "During the development of CompanyMedia 5, we sought to create a solution for managing documents and tasks that can work effectively in conjunction with arbitrary basic software - foreign or Russian, freely distributed (ACT) or proprietary. Our professional understanding of the issue and the widespread use of industrial standards and approaches in determining the architecture of the solution give the system the most important property - cross-platform. Today, the possibility of switching to ACT and Russian developments (which include borrowed components of ACT in a large percentage ratio) is relevant for a wide range of customers, including federal and regional government bodies, local government structures and companies with a large share of state capital. Many of them have been our customers for many years, and now we can offer them a comprehensive solution - certified InterTrust software and our development partners, operating on a trusted hardware platform supplied by Technoprom.

Denis Shubin, commercial director of IT company Technoprom"": "Together with the company InterTrust , we EDMS can state that the process of import substitution of applications for the operation and functioning of state structures has left the theoretical zone and promising developments to the zone of direct mass implementation of ready-made solutions. As a local manufacturer of trusted server platforms based on advanced world technologies, we are pleased to work with Russian software companies to create complete tools to solve various, including unique, needs of our customers. In this approach, we see the prospect of the development of both the public sector of the IT market (on which factors such as import substitution and increased localization of production have become important) and the trends in the development of the IT industry as a whole. "

CompanyMedia users: Google Chrome update needs to be disabled

On August 26, 2015, the company InterTrust addressed to customers using the web client of the system CompanyMedia version 4.0 and above in combination with the Google Chrome Internet browser, an information message about the need to disable the update of the Google Chrome browser until October 14, 2015^[3].

In brauzeregoogle Chrome, starting with version 45, will be completely forbidden use of the plug-ins created on NPAPI technologies which are used in the CompanyMedia system. InterTrust specialists are revising the system, which will allow you to abandon the use of these plugins and ensure the full operation of the CompanyMedia in conjunction with Chrome 45. The revised version of the SED will be available to InterTrust customers from October 14, 2015. Before this date, customers using the system web interface are advised to turn off the automatic update of Google Chrome browser.

All software required to upgrade will be provided to InterTrust customers free of charge.

InterTrust recommends customers turn off Google Chrome's automatic browser update feature by October 14, 2015.

CompanyMedia 5 seeks to be a trusted solution

On May 19, 2015, InterTrust presented the capabilities of the cross-platform version of SED CompanyMedia^[4].

At the application level, the system is a completely Russian development and does not require the purchase of licenses for foreign software. The basis for creating application modules of the system is the ECM platform ActiveFrame 5, which is also the own software product of InterTrust. CompanyMedia is compatible with any infrastructure environment, including ASW - OS, DBMS and open source application servers can be used as part of the system. As a result, InterTrust customers get the opportunity to create a comprehensive import-independent solution for managing documents and tasks.

The implementation of the developer's stated configuration helps to create a trusted environment for document management and provides opportunities to transition to an import-independent SED architecture.

Andrei Linev, CEO of InterTrust, said: "The system is the fifth generation of our flagship product. CompanyMedia 5 inherited the rich functionality of previous versions, but from the point of view of architecture this is a fundamentally new solution. Platform-independent CompanyMedia 5 is based on two key features of the system. The first of them is the isolation of business logic into a separate software layer, the second is the use of the high-level framework ActiveFrame 5, created by our company's specialists. Along with system-wide services and rapid application development tools, Active Frame 5 offers extensive integration capabilities. These capabilities allow you to embed the CompanyMedia system in the IT landscape of any complexity and component composition. I want to emphasize that at the application level, the system is 100% domestic development, not requiring the purchase of any licenses for foreign software. "

The head of the development company noted that CompanyMedia 5 can be fully implemented on the ACT platform of the basic and intermediate level, including the development of domestic software companies.

"Today, import substitution is widely discussed in the IT community, but for most IT professionals, the prospect of completely abandoning foreign software creates tangible problems. It is more reasonable to talk about creating a trusted software environment, and in our subject area - about creating a trusted SED that can work effectively in conjunction with any operating systems, DBMS and application servers. The main difference of CompanyMedia 5 is the ability to "assemble" the system from various components. Both open source software supported and developed by Russian developers and foreign-made proprietary products can be used. Your choice depends on your preferences and which components are trusted by your organization. The degree of trust is also determined by the customer - on the basis of their own methods or on the basis of requirements posed by regulatory bodies, "said Vadim Ipatov, Deputy General Director of InterTrust for Business Development.

2014

A specialized software solution is being issued to automate the work of the Supervisory Boards of banks. The solution allows you to automate the preparation, conduct and monitoring of the implementation of decisions made during meetings. The possibility of remote participation in meetings using tablet devices has been realized.

Criticism and comments

Among the critics of this software product, the following are especially noticeable:

• Not all operating systems support workstations: version 3.6 supports Windows and Linux, version 4.0 supports Mac OS (with some restrictions)
• Web interface is implemented for popular browsers: IE (8 and 9), FireFox, Safari and Google Chrome
• The system is designed so that you can adapt to the specifics of different companies. As a result - if the customer does not have the right skills - the implementation may require the assistance of the manufacturer or its partners
• The system is not focused on small business. Implementation of fewer than 20 jobs may not be effective
• The appearance and functionality of the SED is customized for a particular user and depends on his business role. The interface of the latest version of the product (4.0) was developed by the design studio of A. Lebedev and is characterized by intuitive understanding and simplicity. Applications for iOS have a native interface.

CompanyMedia 4.3.2

In October 2014, InterTrust released release 4.3.2 of the CompanyMedia system. The main innovations of the release were:

• Ability to use customizable identities in all application modules of the system
• Custom System Event Handling
• Development of the module "Meetings."

Connect to custom application module details CompanyMedia

The Custom Details mechanism allows the system administrator to modify the details of documents, including adding, deleting and hiding both individual fields and entire sections of details. These operations are implemented at the level of settings and do not require programming, which will allow InterTrust customers to independently adapt the implemented business solutions without attracting developer specialists.

Previously, the mechanism of customizable details was applicable for working only with internal documents and contracts. With the release of the new release, the mechanism became available when working with incoming, outgoing and organizational and administrative documents, instructions, cases and meetings.

To configure the identity part, the subject administrator must be able to:

• Add/Hide/Delete Section
• Change Section Name
• Change Section Order
• Add/Hide/Delete Field
• Change Field Name
• Change the order of fields
• Move field to/from section

Custom Event Handling

Customizable event handlers are designed to describe the logic of the application when customer-specific requirements cannot be implemented within a typical functionality. In this case, the typical system can be updated to the next version without losing unique modifications.

It is possible to control the actions of the program when working with documents of different forms at the moment of events of these forms - opening, saving, switching to editing mode.

An example of a problem that is solved using this tool is the creation of the so-called mask for the names of organizations. For example, in the directory of organizations may appear "Vneshtorgbank," and this name is fixed in the system as the only correct one. However, users may incorrectly enter the name of the organization in the registration cards of organizations or other documents: VneshTorgBank, VneshtorgBank or VTB. Setting up events avoids creating new organizations in the directory, and in fact - duplicates. Taking into account all possible spelling options, a mask is created, and in which form the user does not enter the name of the organization, the system will automatically substitute the correct option when saving the document.

Refine notifications and tasks for cases

The notification wording has changed, new notifications for various case events have been added.

Tasks for a case are created according to three types of notifications - on notification of the task transfer to work (for the person responsible for the task), on notification of the document transfer to work (for the person responsible for the document), on notification of the case transfer to work (for the case manager). The task type is "on execution."

The following actions should be available in the calendar for such tasks:

When you transfer a task to work in the calendar, you can create an order and create a report. The task is marked as completed after the task in the case is set to Completed. If you transfer a task to a case in the Canceled status, the task for the person responsible is deleted.

When you transfer a document in a case to work in a calendar, you can create a document from procurement and select a document from a list of already created documents. The task is marked after the document in the case has been converted to Ready status. If you transfer a document in the case to the Canceled status, the task for the person responsible is deleted.

For a task of type Run for Case Manager, the actions buttons are not displayed in the calendar. The task is marked as completed when the case is set to Completed. If you change the case to Canceled, the task for the case manager is deleted.

Meeting Module Capabilities

A number of modifications have been made to the module.

In particular, it became possible to work with directives. The directives apply primarily to the voting of state representatives in companies with state participation. The same approach is also used by large shareholders or management companies in managing subsidiaries (more often in the banking and financial sector). The directives are applicable in the work of the Supervisory Board. In this case, the state or another shareholder may develop a certain position on the issues of the meeting - how exactly to vote to the direct participants of the Supervisory Board. The agreed position is drawn up by the corresponding document - a directive or recommendation, depending on whether the issue is included in the approved parent organization list of policy issues or not. The recommendation is, as a rule, a draft decision, and the directive contains an indication on voting in favor or against. When voting, a member of the Supervisory Board (will represent the body of the state or the parent company) follows directives and uses recommendations. Directives can be delivered to the mobile workplace CompanyMedia.

It is possible to customize various printed forms of the agenda, minutes, voting ballot, extracts for various types of meetings (for example, meetings of the board, meetings of the supervisory board, etc.) and two forms of their holding - full-time and correspondence.

Flexibility is provided to differentiate access at the level of the entire meeting, as well as individual annexes and materials.

Consideration of supplementary agreements to contracts

The system implements the functions of sending additional agreements for registration, registration itself or refusal of registration. This allows clerks to keep records not only of contracts, as before, but also of additional agreements to them.

Optimizing Manager's Work with Tasks

The Report for Review task type has been added to the system. The logic for "pending" tasks is changed: the status "processed" is excluded, when a resolution or report is created, the task is transferred to the status "completed." In addition, the task characteristic "returned for processing" has been added. Tasks returned for processing are visually marked with a special icon.

Finalization of resolutions

A number of innovations in working with resolutions have been implemented. In particular, the system has the opportunity to add content to the resolution. It can be both text information (comment) and attached files - additional materials, scan copies, samples of filling out certain documents, etc.

To add content to the resolution, in the resolution opened in edit mode, click the "Contents" line-button. This opens the content toolbar.

CompanyMedia compatible with DBMS Linter-AC and the Armed Forces Mobile System

EDMS CompanyMedia was tested for compatibility with the DBMS running Linter Sun in the fall of 2014. operating system MSAF

DBMS Linter-VS is a software product of the Russian company RELEX, designed to manage databases for distributed processing modes. The DBMS includes application development tools and a set of mandate information protection tools . Linter-VS was created by order of the All-Russian Research Institute of Control Automation in the non-industrial sphere named after V.V. Solomatin (VNIINS) and is widely used by structures of the Ministry of Defense of the Russian Federation.

The mobile system of the armed forces is the own development of VNIINS based on Linux. The ISAF is used for the construction of stationary protected automated systems and was accepted for supply in the Armed Forces of the Russian Federation in 2002.

CompanyMedia 4.3

As part of this version, the adaptive case management toolkit has been further developed, the capabilities of flexible interface configuration have been expanded, and the functionality of several modules of the system has been refined. The implemented innovations make it easier for users to work, allow adapting application solutions to the business processes of customer organizations, and make the process of operating and developing the system much easier.

The most significant modifications in version 4.3 were the module "Cases," within the framework of which adaptive case management (ACM, adaptive case management) tools are implemented. The modifications affected not only the interface of this module, but also the logic of the work. In particular, the processing of tasks and documents arising during the execution of cases is significantly simplified.

Alexander Savelyev, Deputy General Director of InterTrust for Software Development: "In the previous version, the functionality related to case processing turned out to be redundant for an ordinary user. Settings related to the sequential and parallel launch of various stages of the case were in some cases complex and not obvious to perceive. Multi-level hierarchical structure of works and documents, unlimited level of decomposition of tasks - in most cases such a degree of detail is not required in everyday practice. Therefore, we decided to return to the original idea - to provide users with a fairly simple and understandable tool for effective management of unstructured and partially structured business processes. The interface has become much "lighter" and more visible, navigation on it is as simplified as possible. A number of ACM tools appeared in the current version of the system, one of them is the timeline. Using a visual timeline, you can quickly assess the current state of all activities related to the case, understand what events have already occurred and what work will be carried out in the near future. "

CompanyMedia 4.3 differs from previous versions of the system by an updated mechanism for configuring the details in application modules. This mechanism allows the system administrator to modify the details of documents, including adding, deleting and hiding both individual fields and entire sections of details. These operations are implemented at the level of settings and do not require programming, which will allow InterTrust customers to independently adapt the implemented business solutions without attracting developer specialists.

In this version of the system, the Document Library module has been developed, which is designed to create a structured content store that does not require clerical records. The module allows you to create thematic catalogs of documents for information support of the business processes of the organization, to form corporate knowledge bases on various issues related to the main activities of the organization. Files of arbitrary format can be used as the content of such databases and directories: scanned images, electronic text documents, audio and video files, etc. Standard system services are available for documents of the module, such as the use of templates, negotiation and discussion, establishing links with other documents of the system and placing documents in favorites. Communication with the Cases module is also implemented, which allows you to create new cases based on a document or create documents from the context of completed or in-progress cases.

Significant functional changes affected the reconciliation service. In particular, the system implements automated selection of a matching template for various documents. Previously, the list of such templates available to the user was determined only by the document type. In release 4.3, the list of available templates is calculated depending on the attributes. For example, in the system, you can specify rules according to which contract reconciliation templates will depend on parameters such as contract amount, counterparty, payment option, etc. This significantly reduces the list of negotiation routes available to the user - up to a single option with a certain combination of attributes. This minimizes the likelihood of performer error.

2013

• The release of CompanyMedia based on Java technology was first announced - the range of supported CompanyMedia platforms becomes unique for the Russian SED market.
• The company released a mobile workplace on the most popular OS - Android, the first in the market to expand the line of mobile solutions to three platforms.

CompanyMedia 4.x

The implementation of the requirements for modern SED put forward by the state and business required a number of architectural changes. CompanyMedia The main requirements for such a level of systems: unlimited integration with information systems already available to the customer, extensibility and scalability, various implementation models (based on ownership, lease, cloud model), tools focused on supporting the entire set of documented business processes.

To this end, the following new features have been implemented in accordance with CompanyMedia 4.0:

• multi-platform (working on any ECM platforms - IBM Lotus Domino/Notes, IBM FileNet, OpenText, etc.; in any operating system, including OpenSource; in relational DBMS - DB2, Oracle, MS SQL, PostgreSQL, etc.; in documented DBMS - Domino, CouchDB, etc.), portability from one platform to another, the possibility of integration with other information systems, which allows you to not depend on the software technologies already available to the customer and be embedded in any infrastructure;
• federality (distributed information storage using data replication as a mechanism for data exchange between system nodes), providing guaranteed information delivery and distributed conflict-free document processing, which means centralized creation, storage and support of common content, local creation, storage and support of "local" content and quick access to content that is common to different company structures;
• personalisation of business content and the interface taking into account professional activity of the user (the interface for the head, the manager, the subject expert) that ensures convenient and comfortable functioning in the system of all categories of employees;
• implementation of the concept of case management, that is, structuring information and activities in the SED in the form of specific cases (a combination of executors, documents, tasks related to one goal), which allows taking into account the peculiarity of the subject area in which the user works and his needs, as well as the regulations and organizational structure of the company;
• mobility, that is, the ability to work in the system both on a personal computer and on a laptop, smartphone (BlackBerry), tablet (iPad, Android) - thus providing access to necessary documents anywhere and at any time (at a meeting, on a business trip, where there is no computer at hand), which helps to be always included in business processes, quickly make informed management decisions on them;
• support for a wide range of system access tools (lightweight and convenient Web-client, developed jointly with Artemy Lebedev Studio, "thick" (Lotus/Notes) client, providing traditional full-featured user interaction with SED, mobile client - client, designed for operation on modern mobile business-oriented platforms Google Android, AppleiOS, BlackBerry);
• social orientation - in addition to the vertical management structure traditional for automation tools, the system proposes to organize "horizontal" interactions, realizing the possibility of discussing projects and initiatives, direct communication between employees of different departments, contacting experts for advice, etc.

In January 2012, InterTrust entered into a partnership agreement with OpenText. Cooperation with OpenText will allow InterTrust to use another platform for new versions of the electronic document management system CompanyMedia in addition to IBM Lotus Domino/Notes and IBM FileNet, to expand the system's capabilities in terms of flexibility in content management, integration with related applications.

Software products are OpenText widely used around the world due to the ability to integrate unstructured or poorly structured information (for example, digital images, technical documentation, emails, web pages, etc.) into the company's business processes, create a single data warehouse, provide unified - convenient and fast - access to current versions of documents, thus increasing the transparency and manageability of business processes.

The electronic document management system CompanyMedia uses a fundamentally new web-interface of the personal workplace (PWM), based on Google Web Toolkit (GWT) technology, which implements the concept of personalization of content and interface for each user of the SED.

The visual design of the new web interface was developed by A. Lebedev's leading design studio in the country and reflects all modern trends in increasing the efficiency of the user with the information system.

Adaptive Case Management (ACM) elements

In normal document management, everything revolves around an individual document, and almost nothing is provided for situations when to obtain a result, achieve a goal, solve a question (request, incident - case) you need to process several documents, orders, etc., and even different employees, at different times.

Cases allow you to structure such activities taking into account the peculiarities of the subject area, business rules of the organization, organizational structure, while, unlike "ordinary business processes," not limiting the freedom of participants in choosing a specific business sequence. For this, automation is provided by templates, which include everything that can be used multiple times (in typical cases), and freedom - due to the ability for participants to change anything in specific cases.

In a broad sense, case management is the management of unstructured or partially structured business processes initiated by customers. Here, the client can be understood as the client himself who applied to the company, as well as a citizen who receives public service, or an employee of the organization who needs some kind of internal service.

What is the fundamental difference between case management and BPM/? Workflow The best EDMS of this class also allows you to modify process models (the same templates) directly during their execution. The fact is that adaptive case management (in our understanding) does not consider activities from an operational/traditimic point of view, but from the side of its content - business objects, their structure, relationships and life cycles. This approach is fundamentally different from the modern BPM in terms of accessibility for understanding by the direct participants in the automated activity, and therefore for adapting them by the same forces.

Possible states/transitions for case elements

The following can be structured in cases:

• Data: documents, forms (structured documents), business entities, contacts, folder hierarchy for laying out the entire farm in the case;
• Objectives: expected results, requirements for them - both throughout the case, and for its stages and "checkpoints";
• Activity: LC case stages/phases, "milestones" (checkpoints), tasks/work, events in the LC case and its elements;
• Actions: functions, processes, procedures, operations that are started from a case;
• Org. structure - roles of participants;
• Communications: notifications, discussions, case as PJ,...
• Rules: rules, restrictions, access rights,...
• Time (snaps any items to the timeline relative to case events).

To implement the modern concept of Adaptive Case Management, the electronic document management system CompanyMedia includes functions designed to support the style of work oriented to the execution of customer requests. (or applicants) in cases where the work is generally repetitive and performed according to a predetermined procedure, but allows the occurrence of situations not described in detail in the regulations, which requires the performer to be able to make decisions and manage the progress of the work.

The ACM methodology used in CompanyMedia is based on the following principles:

• The main focus is not on the process, but on information on a specific case event.
• The choice of path to achieve the business process goal is determined during the achievement of the goal, and not predetermined in advance.
• The executor of the case has the freedom to make a decision.
• All necessary communications between different experts are provided for efficient case processing by means of CompanyMedia.
• The case performer is given every opportunity to respond to external events.
• The business object case file in the electronic workflow system CompanyMedia consists of the following sections:

• Case File Metadata
• Contacts - Stakeholders and Organizations
• Documents (regular documents and electronic forms)
• Business processes (the main process in which the case file participates as a whole and supporting processes for individual documents and tasks)
• Business Rules
• Scripts
• Events/Actions (Calendar)
• Case Communications - Journal
• Sub-cases
• Reports
• Knowledge base.

Thus, the ACM toolkit provided by the CompanyMedia allows the case executor to initiate the business processes necessary for a particular case, and the specific case answers the question how to do something correctly, the case executor determines exactly what should be done.

Using ACM functional elements, the following typical business solutions can be implemented in SED CompanyMedia:

• "Citizens Appeal"
• "Contracts"
• "Records Management"
• "Documents"
• "Instructions"
• Technical Support (HelpDesk)
• "Meetings"
• "Supervision of execution of manager's instructions"
• "Regulatory and administrative documents"

The most popular business solutions also include:

• "Sales Management"
• "Price and Claim Work"
• "Power of Attorney"
• "Events"
• "Skips"
• "Business Trips"
• "Claims
• "Integration with SMEV, MEDI, 1C, SAP ERP, KLADR and OCMS, electronic trading platform, databases of other SED.

Case management in the electronic document management system CompanyMedia allows you to implement 11 key principles for achieving goals:

• Think in writing. A target that is not on paper does not exist (props - "the end result of the case")
• Ask the goal definitely, answering the questions: what, where, when and how? (details "result, place, dates, elements")
• Limit the goal in time: a goal without time is just a dream (props - "term")
• Think about who will benefit from achieving your goal, except for you? (props - "interested persons")
• Formulate the target in the affirmative form in the present tense (related to the "result" identity)
• Divide the goals into sub-goals, prepare a detailed scenario for achieving the goal (props - "intermediate results")
• Take responsibility for your actions on the way to the goal (props - "responsible for the elements of the case")
• Determine the intermediate results of achieving the goal (props - "intermediate results")
• Think about the goal, not the means of its implementation. Specify the final destination and go (related to the "result" identity)
• Create an image of the future where you have reached your goal and capture that image. (related to the "result" identity)
• Act as if success was guaranteed to you.

Document and Task Team Functions

One of the important tasks of the application level, which are provided in the electronic document management system, is the task of expanding the traditional means of collective work with documents in the direction of strengthening communications through the use of socially oriented software (Social Business Software).

The following functionality is applied as required in all business solutions implemented in the System (including in the typical SED).

The electronic document management system implements the following traditional possibilities of teamwork with documents and information:

• Support for negotiation chains and levels and approvals
• Prepare the contents of the document individually or as part of a group of employees - with Check-in/Check-out mechanisms and with the mode of consistent or parallel work of the group members
• Classification of documents under various headings. Rating and folksonomy to organize content in the repository.
• Document Lifecycle Management - Reconciliation, Visibility, and Archiving Mechanisms
• Change the status of a document while working on it
• Use notifications to draw the attention of team members
• Flexible and convenient access delineation to prevent accidental or deliberate modification of work documents by undesirable persons
• Support and control of document versions, with the opportunity to quickly get acquainted with any of them
• Create comments to a document without changing its contents
• Keeping Links to Related Documents
• Creating Documents from Templates and Templates
• Transfer the prepared and agreed document to the "Records Management" subsystem or other subsystems for final sighting or signing, for registration.

In addition, the SED should also implement tools for solving the tasks of managing works and mini-projects:

• Allows the manager to see what tasks employees are working on, including remote tasks
• Accumulate, store and use for the possibility of finding employees all information about the competence of employees - based on the reference basis of the organization structure, the history of preparation, approval, signing, execution of certain documents
• Opportunities for personal discussions, corporate calendar and business planning
• Ability of the manager to assign bonuses and fines for tasks
• Set periodic tasks and use task templates
• Build reports on time spent.

In addition, the electronic document management system also implements tools to support the horizontal management paradigm, providing a metaphor for social networks:

• Forums
• Polls and voting
• Enterprise event calendars
• Subscriptions and Alerts - Information Subscription System - Delivery of all information on the issue/problem to be solved related to the issue (categorised collection of documents)
• Task and question lists
• Provision of lists of staff/experts involved in the creation of documents/content
• Information about employee presence in the workplace
• Availability in the directory of employees of the System organization of updated/automatically filled/semi-automatically filled information on what issues the organization's employees are experts, providing a convenient opportunity in the "style of social networks" to attract them to discuss/solve a particular business task
• Tools for creation of working groups for implementation of own projects with the help of several tools for corporate communication (internal messenger, video calls, system of receiving calls)
• Support for teamwork based on tasks and assignments
• Search engine for finding content in workgroups and among published documents
• Shared File Library
• Calendars with shared access for scheduling meetings and events, booking negotiations, a schedule for the absence of employees.

Task Management

The electronic document management system provides the user at any time, in the context of any business solution, where required, to record (i.e. document) their decisions and plan their execution in time. Although in different contexts the task formulated by the manager has different names and semantics (resolutions, assignments in the context of management documents, project tasks, etc.), the task management mechanism should be unified.

SED provides:

• Visual ranking of tasks within a single set of tasks by importance, urgency, importance
• Fast delegation of tasks with automatic execution control (or abandonment of some of them)
• Time distribution of tasks
• Visualize the status of all current and future activities
• Contain a system for placing tasks and actions in time, equipped with a reminder system and the ability to mark execution
• The specifics of the applied semantics of the task (context specifics) are supported by the presence in the electronic workflow system of tools for setting the composition of attributes and the set of available functionality of the task depending on its context
• From the point of view of task management, the electronic document management system provides the following capabilities:

• Setting and fixing of the task
• Allocation to other documents
• Guaranteed delivery to performers
• Proof of delivery and familiarization
• Inspection, execution control
• Generating Notifications for Control Events
• Record performance report
• Search by Context and Identity Set
• Get a summary of the status.

System Interfaces

Different categories of document flow participants perform different functions in the SED. The degree of their participation in document management varies. The electronic workflow system CompanyMedia allows you to customize user workstations according to their role responsibilities and interface requirements.

The following types of workplaces are implemented at the level of information presentation in the SED:

• Workstations of subject specialists (office clerks, subject administrators of business solutions)
• Workstations of document flow participants (business specialists, division clerks, secretaries and assistant managers, middle and lower managers)
• Senior Management Jobs

In each of these types of workplaces, additional settings are provided that allow you to further differentiate user workplaces according to the functional-subject and role principle.

The following interfaces are implemented for these work center types:

• The interface in the thick client is for subject matter specialists and administrators of the electronic document management system as a whole and business solutions.
• Web-client, based on Google Web Toolkit (GWT) technology for all categories of document management participants - business specialists, department clerks, secretaries and assistant managers, managers at all levels

• Mobile client for tablet devices, smartphones and communicators on the platforms iPad/iOS, Blackberry, Android, etc. - mainly for senior executives

• MS Outlook (or Notes/iNotes) - to receive tasks, reminders and information messages from the SED and plan your own cases related to objects in the system
• "Note" - view notifications (if there is a Notes client, but without running it)
• ECM platform client - for working with document files organized in folders, users who do not work in the standard interface of the SED.

Workplaces of subject specialists

Each of the application modules of the electronic document management system CompanyMedia has its own user interface, providing a specialist working in a certain subject area with optimal functionality for it. For example, HEADS OF OFFICES AND SECRETARIATS have access to tools to build a system of records that meets the needs of the Organization, including those that ensure the interrelated work of several offices.

This toolkit allows you to conveniently describe documents, register them, complex numbering, submit documents for consideration, form instructions to executors after receiving a resolution of the head, monitor executive discipline, conduct a nomenclature of cases and much more. HEADS OF TREATY DEPARTMENTS receive tools: to monitor the progress of the preparation of the treaty, its implementation. Subject specialists are distinguished by a high degree of participation in document management and professional requirements for the SED and its interface.

The most organic paradigm of the interface for subject specialists is the "file cabinet." A file cabinet in CompanyMedia is not just a journal view of documents for navigation. SED CompanyMedia file cabinets are collective databases containing only "shortcuts" to application database documents. After the document is found through the file cabinet interface, you can open a document card containing all the document information necessary to fulfill the professional duties of an object specialist. File cabinets allow you to display lists of documents regardless of their physical placement in databases. This approach provides high speed and ease of operation with large volumes of large documents.

The main efforts in creating a new workplace for this category of users CompanyMedia were aimed at fundamentally improving the "vertical" scalability of the electronic document management system and its ability to use all the reserves of computing resources to ensure high user productivity during peak system loads - numerous simultaneous user calls to the same objects.

Personal workplaces of document flow participants

A personal workplace in the electronic document management system CompanyMedia provides access and the ability to work with documents to employees and managers, convenient tools for teamwork with project documents, and end-to-end search for information across all applications.

The paradigm of a personal workplace CompanyMedia consists in structured presentation to each user of all documents with which their current (or future, planned) activities and tasks and all the necessary tools for working with these documents are associated. It is possible to plan your activities and tasks using the usual means of scheduling, without leaving your workplace in the SED.

The user can work in the electronic document management system in the response mode to incoming documents, tasks and orders. Execute immediately, postpone, transfer, or delegate tasks while monitoring the status of the case. The interface has built-in opportunities to discuss a question, a document both with the help of discussion services of the forum type, and with the help of the built-in instant messaging service.

However, the personal workplace can be configured to match the needs of a particular user category as closely as possible.

MID-LEVEL and LINE MANAGERS are provided with a CompanyMedia convenient workplace at the SED for quick access to all documents on the subject, work with the content of documents in relation to their management context, issue resolutions, create instructions, monitor the execution of instructions, inform employees, collect opinions on the discussed issues, coordinate documents within divisions and working groups, delegation of authority. As a rule, managers play an active role in document management and their degree of participation is high. At the same time, it is difficult for them to adapt to work in a complex system with a large set of functions and their requirements - to perform a minimum set of actions that should be familiar, of the same type and simple.

EXECUTORS OF ALL LEVELS shall receive in the SED a CompanyMedia tool for preparing drafts and texts of documents, interaction within the framework of working groups, collecting reviews and comments on the prepared document, searching for internal information on the issue of interest, planning their work and self-monitoring, placing in the System of performance reports, informing other employees, participating in various processes in accordance with their official duties. Executors participate in document management as necessary and their requirements for functionality and interface are the maximum convenience and simplicity of work.

The functionality of the personal workplaces of the document flow participants is based on the following principles:

• Availability of a complete set of user use scenarios for the personal workplace (PWM).
• Tools for customization of RLP at the level of system settings.

Personal workplaces provide:

• Automatic individual content
• Planning of own affairs in connection with the activity monitored in EDMS CompanyMedia. Calendar assignment of tasks (assignment of work completion date and reminders on set date)
• Planning and self-monitoring of work on a document or order (personal micro-projects)
• Integration of PCM with Outlook by events and tasks:
• In RLP, events and tasks related to SED are completely monitored, the rest (from Outlook) are only viewed. Outlook fully monitors all events and tasks
• RLP: Personal and context-dependent signals to the user from the system
• Multi-window interface, but in a single browser window: bookmarks of open documents, views (lists)
• Multilingual (tailor-made text language of the RLP interface). In the typical system 2 languages: Russian and English
• Discussions related to any SED objects (documents/assignments/reports, agreements/visas, wf-tasks). Using Instant Messaging in Discussions - Optional
• Save Search Queries
• The opportunity to view the calendars of your colleagues, in the first place - subordinates
• Ability to specify your absence period, reason (from classifier), and comment (Out Of Office)
• List (custom view) of the last open documents/objects (for the last few workspaces. days/weeks)
• Drafts (personal) of application documents (and other objects - orders, reports, visas) in PCD
• Templates (personal) of application documents (and other objects - orders, reports, visas)
• Add document shortcuts for all possible notifications (including subscription)
• PCD archiving and recovery from the Archive.
• Personal list of contacts - employees of their own and other organizations with which the user interacts. It is used in various application dialogs in which employees, organizations (external or system), databases, application documents are selected.
• Global document classifier (single across multiple databases).
• Referral of cases
• Updating of "shortcuts" in PCD at change of document details, as well as at "transfers" of documents to SED, for example, at archiving, access rights changes
• Automatic "cleaning" of PCD bases according to configurable rules
• Asynchronous of individual operations started on request from the RLP on the server
• Create new documents in the application DB at once
• Create new documents associated with the current open document
• Scanning and Text Recognition
• Working In-Place Doc Files in the Browser
• Automatic Signing Registration
• Working with Senior Manager Folders
• WF Process Progress Visualization
• Participation in WF processes - harmonization, preparation and other standard tools
• Enter tasks during the process (as a spontaneous workflow element in the BPM architecture).

Executive workplaces

Management scenarios with documents (primarily electronic) are determined by the management style, the organization's approaches to sharing responsibilities, the manager's personal preferences, and many other factors. The electronic document management system CompanyMedia provides the opportunity for managers to work with documents in different scenarios, in conditions of various possible relationships between the manager and his environment.

For example, the manager can receive various notifications from the SED about the occurrence of significant events (receipt of a new document, task, other signals that require reaction) and independently process the queues of such messages. At the same time, the manager, using the built-in capabilities of the system, personally monitors the execution of tasks by subordinates and the state of various cases and issues. Such a leader can also independently select materials for meetings and meetings, prepare his speeches. The manager has the opportunity to use modern means of collective work built into the electronic document management system for operational interaction with subordinates, as well as to plan their business and activities directly in their workplace in the SED.

Another work scenario involves interaction with assistants and secretaries. In this case, preliminary analysis of incoming documents is carried out by assistants, who form the appropriate queues (for consideration, for approval, for signature, for transfer to the executor, etc.) and perform preliminary work (prepare draft resolutions and instructions, answers, etc.).

At the same time, assistants can have access directly to the manager's workplace or from their workplace to prepare appropriate collections and transfer already pre-processed and collected documents for further consideration to the manager's workplace. Assistants can also, on the orders of the head or on their own initiative, plan upcoming cases for the head in the SED, prepare reports on executive discipline and state of affairs.

The electronic document management system provides developed opportunities for delegation of authority and organization of replacement of a manager on a temporary or permanent basis. At the same time, a particular person can simultaneously be a secretary (or assistant), Deputy or interim of several leaders at the same time, and, conversely, the head can simultaneously have several secretaries, assistants, deputies or VrIO.

Regardless of the manager's document scenario, the electronic document management system provides managers with the following key capabilities:

• Personal control of the manager over the progress of execution of instructions by subordinates
• High speed of the SED response to the manager's request (all data are generated on the server and updated regularly)
• Convert reporting data into a set of employee-specific measures to measure performance
• An interface that graphically displays the current values of key figures and/or their dynamics.

A special place is occupied by providing the manager with the opportunity to work with documents and interact with his environment remotely (at meetings, on a business trip and in other cases working outside the office and his office). In particular, tablet devices (iPad) offer the following features:

Manager's review of incoming documents:

• Automatic distribution of documents by folders (Priority, For signature, For review, Inbox, Internal, etc.
• Scaling and scrolling document content
• Display a list of documents and view the first page
• Indication of links and additional files
• Ability to comment on a document
• Returns the document for rework.

Work with Performer List:

• View Profile
• Search
• Selection of Personnel Unit
• Test setting
• Reordering
• Selection in "favorites."

Adoption of the resolution:

Opening of the draft resolution at any time when the document is being reviewed. The resolution may comprise a substrate in the form of a blank. The resolution is entered from the virtual keyboard. Use of template model resolutions Voice resolutions

Support for meetings

During the preparation phase:

• Receiving the entire package of documents before the meeting
• List of meetings by date and type of meeting
• Agenda with list of issues
• Solution projects with applications (files)
• Application Questions (Files)
• Results of approval
• Note by the Ref on the matter.

During the meeting phase:

• Creating Text Comments for Solution Projects
• Open the required document on the issue
• Adjustment of the Referent's Note
• Marker selection in solution projects and files.

Other features:

• Approval - review of approval progress, visa creation, pre-visa approval
• Issue of orders (independent)
• Receipt of the status of execution of the document on issued resolutions and the status of execution of instructions
• Charts, histograms and performance statistics
• Schedule of meetings
• Phone calls
• Reminders.
• Contacts

Automatic synchronization of data with servers via WiFi or GPRS Security:

• Login using Login/Password
• You can use enciphering stored data
• Use of certified cryptoprotection tools.

Jobs in the system

CompanyMedia "Universal Workplace"

A universal workplace CompanyMedia is a single interface for all employees of the organization involved in electronic document management: more convenient than a file system, and more reliable than e-mail.

CompanyMedia "Mobile Workplace"

Mobile workplace CompanyMedia - a workplace that allows mobile access to the databases of the electronic document management system CompanyMedia.

System Modules and Services

Modules:

CompanyMedia "Records management"

The Office Management module is designed to automate document flow in geographically distributed organizations, whose office management technology involves centralized real-time tracking of document movement. Preserves all traditions and standards of office work approved by the norms and requirements of the State System of Documentary Support of Management (GSDOU)

CompanyMedia "Corporate Electronic Archive"

Corporate Electronic Archive is designed to organize efficient work with archival documents in accordance with state, industry and departmental norms. CompanyMedia "FEA," as a subsystem of SED CompanyMedia, solves the tasks of the final phase of the life cycle of documents and closes the entire complex of processes related to document processing.

CompanyMedia "Fax"

Fax Module - Significantly improves the efficiency and ease of working with fax messages.

CompanyMedia "Meetings"

The module is designed to automate the document flow process, which accompanies the holding of meetings and meetings of the collective management bodies of the organization.

CompanyMedia "Contracts"

The module is designed to maintain the contract register and monitor the execution of related orders.

CompanyMedia "Regulatory and administrative documents"

The module "Regulatory and administrative documents" is intended for publication and storage of official valid and outdated regulatory, as well as organizational and administrative documents (charters, regulations, orders, rules, instructions, etc.) intended for use for information and reference purposes.

CompanyMedia "Instructions"

The module "Orders" is designed to create and monitor the execution of oral orders that are not related to documents.

CompanyMedia "Citizens' Appeals"

The system is aimed at enterprises and organizations that conduct office work on the basis of citizens' appeals and allows reducing the time spent on registering, processing and monitoring the execution of applications of individuals.

Services: CompanyMedia HelpDesk

The service is designed to automate the process of solving technical problems that arise in the company's users during the operation of technical and software, to maintain an archive of resolved problems for further analysis, to summarize and use the results in case of similar situations, to take into account the load of project employees, for short-term work planning for the upcoming period.

CompanyMedia "Planning"

The service is designed to plan and coordinate work, to monitor the implementation of the specified plans, to accumulate information about successful and failed projects for their subsequent analysis. The system improves the management efficiency of the company.

CompanyMedia Human Resources Management

The service is designed to automate production processes related to personnel accounting and personnel document management.

CompanyMedia "Corporate Training"

The "Corporate Training" service is a software and methodological complex for training and certification of users and instructors of the CompanyMedia system.

CompanyMedia WorkFlow

The term workflow literally means "workflow." However, workflow technology is considered much more widely - it is the automation of business processes. The business process, in fact, combines everything: the flow of work and functions, the people and equipment that implements these functions, as well as the rules that control the sequence of these functions

CompanyMedia Locker Service

The Locker software product is designed to connect information cryptographic protection tools external to Lotus.

Service CompanyMedia CYPRUS (supervision of execution of manager's instructions)

Access to relevant data on that, how many instructions and according to what documents (entering, internal, addresses of citizens, orders, orders and so forth) any given subordinate to it the employee has to execute, department or branch.

Report Center CompanyMedia Service

The Report Center is designed to report on data stored in Lotus Notes/Domino databases. With this system, you can create arbitrary reports, which allows you to quickly obtain information in a user-friendly form. The ability to create your own reports allows you to take into account the characteristics of any organization.

Access control and information protection

The system CompanyMedia effectively differentiate users' access rights to different parts of the system depending on the position of employees. Each user has access only to the information they need to perform their duties.

In addition, InterTrust developed the Locker subsystem, which allows not only to significantly increase the level of security of information in the system, but also to ensure the full range of requirements currently imposed on secure document management and which are not satisfied by Lotus Domino/Notes, in particular, ensuring legal significance, compliance of security tools with national standards and laws, delimiting the powers of the information security administrator and other system administrators.

It is also designed software to store an ID file on external media. This provides enhanced authentication and user mobility when accessing Lotus Notes/Domino enterprise databases, allowing the user to securely protect their critical data (id file).

The Corporate Information System of Electronic Document Management and Records Management of CompanyMedia received compliance certificate No. 1674/1, issued on September 24, 2009 by the FSTEC of Russia, confirming the presence of built-in means of information protection against unauthorized access to CompanyMedia that meet the requirements of information security No. ROSS RU.0001.01BI00.

Thus, the Information Security and Access Control service provides security in the following context:

• by field content, current database document
• Lotus/Notes level security
• security provided by CompanyMedia
• additional security features - using the Locker subsystem.

A distinctive feature of Lotus Notes/Domino is the complete identification of the user in the system by assigning him a unique hierarchical name and generating a unique key. At the same time, a special ID file, which can only be stored by the user on the media, contains all the necessary data for the user: his full name, password, certificates, common (public) and personal key, special encryption keys, license number. Lotus Notes/Domino has built-in access control, cryptography and integrity subsystems.

CompanyMedia provides additional tools for access control and information protection. The access control and information protection service is CompanyMedia applied to content at the user or object level. Users cannot "bypass" the security model using direct file system access. Protection can be provided for any type of objects managed by the system, including workflow jobs, individual documents or objects, metadata, catalogs, and index classes. The system automatically provides access to documents within the organization using the workplace settings you specify in the Organization Structure. For example, differentiating access to the functions and documents of the system depending on the job responsibilities of users, gaining access to the repository of documents (folders and documents) based on the position in the hierarchy of the organizational structure.

The various modules of the SED CompanyMedia have additional possibilities to organize access to documents. For example, the Documents CompanyMedia module differentiates access to documents based on the organization structure, automatically reflecting on access to any personnel changes in the organization and unified access to corporate and departmental documents. The Planning service differentiates access to functions and documents depending on the job responsibilities of users, etc.

Licensing Rules

In the CompanyMedia electronic document management system three groups of users are allocated:

• Readers (employees who use the CompanyMedia to read, search for information, build reports, and do not intend to create or edit documents in the system).
• Subject specialists (employees of subject subdivisions who perform certain actions in the system that are inherent in a specific area of ​ ​ action: maintaining office work, processing citizens' appeals, working with contracts, etc.).
• Regular users (all employees of the organization working in the system with the exception of readers).

For the second and third groups of users, the rights to universal jobs are bought.

By obtaining the right to work in the electronic document management system CompanyMedia through a universal workplace, the user is provided with the following capabilities:

• Create and edit documents
• Store documents and work materials in a specially created folder directory
• Perform sequential, parallel, and combined negotiation
• Receive documents
• Issue and receive orders related to documents
• Enter information on execution of documents and orders for them
• Sign documents, including using electronic digital signature
• Send documents for registration, etc.
• The purchase of universal workplaces for both groups provides all users with a wide range of options for working with documents in the SED CompanyMedia (receipt, creation, editing, approval, issuance of instructions for documents, referral for registration)

At the same time, subject matter specialists additionally acquire the rights to work with those CompanyMedia subsystems that they need to carry out their activities (for example, for clerks - CompanyMedia "Office Management"). Such workplaces are called specialized workplaces.

Working in the SED CompanyMedia through a specialized workplace, users have the opportunity to:

• Record and record all types of documents
• Put instructions and resolutions under control
• Monitor the execution of documents and their instructions
• Get information about the status of documents
• Form documents into cases

Readers are not licensed, which is very convenient for the customer, because it does not require additional investments in ensuring the participation of all employees in the organization of document management.

System Architecture

CompanyMedia has a 4-level structure: the level of the technology platform (IBM Lotus Notes/Domino), the level of basic services, the level of application modules and the level of presentation of information (user interfaces). Each of the application modules CompanyMedia has the ability to interact with other application modules or with basic services, services and directories. All this is possible thanks to the built-in CompanyMedia technology ActiveFrame®, which plays the role of an intermediate layer between Lotus/Notes and application modules. Users CompanyMedia access the functions and services of the system in the interface corresponding to their roles in workflow.

The CompanyMedia architecture provides:

• High degree of functional scalability - connection of any new sets of applications or databases on Lotus Domino, developed both by InterTrust specialists or its partners, and by customer specialists; integration with related enterprise information systems
• Unlimited geographic scalability (unlimited number of jobs, departments, and organizations involved)
• Support of multi-structure of holding organizations
• Guaranteed delivery of management information in a geographically distributed environment
• Flexibility in Enterprise Workflow Infrastructure - Enable both highly centralized system server configurations and distributed structures using data replication as a mechanism for server-to-server communication.

Multilevel Architecture CompanyMedia 4

CompanyMedia 4

SED CompanyMedia addresses the needs of medium and large business enterprises and government entities for office automation, document management and business processes.

CompanyMedia 4 is an innovative product that reflects modern development trends EDMS/. The ECM system combines the traditional functions of office management, DOS and business process automation with modern methods and methods of organizing the effective work of managers.

The center of CompanyMedia was people - all employees of the management unit: senior and middle managers, business specialists, employees of the Department of Internal Affairs. The system is designed as a tool that serves the main business processes in which they participate. This solution provides users with the most convenient and functionally filled workplaces. Moreover, the system "leads" the employee, creates conditions for everyone to be as productive as possible in their work. System users can CompanyMedia use:

• Notes client on your computer
• Web application on a computer or mobile device
• CM-Mobile and CM-Mobile VIP applications on the mobile device.

Features of SED CompanyMedia 4:

New jobs. Convenient specialized workplaces for employees of the management unit, built in accordance with the methodology "Bringing cases to the result" - Getting Things Done (GTD), have been implemented. The logic of the organization of information and the means at the disposal of the employee make it possible to see the entire front of work, build priorities, delegate part of the tasks to subordinates and, freeing up time to achieve key goals, schedule their implementation. The mechanisms implemented in the system for self-control and control of the executive discipline of employees make it possible to quickly identify problems during work and take measures to solve them.

SED as a service. In this version of the system, the Office Management module has become a convenient tool for managers and specialists, a kind of service that accompanies their main activities - the development and implementation of plans, organization of meetings, work with contracts, with appeals (citizens and employees), preparation of tenders, monitoring and analysis of activities, etc. However, if the off-date principle of information organization is used in the interfaces of the workplaces of managers and specialists, then the usual file-card principle for them is preserved for clerks.

Case manager. The regular functions of office management and the means for building electronic regulations are supplemented in CompanyMedia 4 by the case management tool. This tool can be used by individual staff to solve complex tasks, i.e. tasks with clear goals and unclear ways to achieve them. It can also be used to organize projects: to plan, manage and monitor the work of participating specialists from different departments.

Mobile apps. CompanyMedia 4 includes specialized mobile applications - CM Mobile VIP for top managers, CM-Mobile for middle managers and specialists. The use of remote workstations allows you to solve tasks that correspond to the roles of employees in the organization in conditions of high workload and travel.

Quick access to information. Effective decision-making often requires considerable information. CompanyMedia not only delivers all the necessary information to the employee's workplace, but also, through the use of the "personal collections of documents" mechanism, solves the problem of quick access to the document. In addition, the manager can quickly get the information he needs from the enterprise storage implemented in the ECM system. This opportunity is provided by the mechanisms of integration of CompanyMedia with the industrial ECM systems of the world's leading vendors. Integration with ERP and banking systems is possible.

Supports horizontal links. The CompanyMedia implemented a kind of corporate social network. This tool allows the employee, without leaving the SED, to discuss the issue with employees of different departments, find experts on a specific problem and get their advice in the format of social networks.

New architecture. The system is implemented in a service-oriented architecture in accordance with REST style principles. Services integrate CompanyMedia with a broad class of systems. Therefore, the system can be installed on platforms that meet the needs of the organization and take into account the specifics of its IT landscape. The business logic of the system can be adapted to the management tasks of the customer.

Scalability and responsiveness. Architecture and technology solutions deliver horizontal system scalability and high performance. Tests show that the system fully meets the requirements of large distributed structures in terms of speed.

Security and access control. Flexible differentiation of user access rights to various operations and documents allows you to protect data and capture all actions and changes in system documents. Cryptographic security (Locker service) allows you to support the functionality of an electronic signature and legally significant document flow. Most of the modern approaches to organizing activities implemented in the system are known to one degree or another in the market today. In CompanyMedia 4, they interact closely with each other and with the traditional functionality of SED. It is their synergistic effect that significantly improves the performance of specialists and managers involved in management, and, as a result, increases the competitiveness of the organization as a whole.

Resolution to the internal document of the organization

Illustration of running on a fixed PC

1998-2012

+ Releases CompanyMedia
Release	Description	Release Year
1.0	Release of the first release CompanyMedia	1998
3.4	New Modules	2008
3.5	New Modules and Services	May 2009
4.0 CompanyMedia - Enterprise platform for decision support, case management, time, tasks and personal performance	October 2012

The electronic document management and business process management system CompanyMedia® has more than fifty certificates, certificates and licenses. Here are some of them:

• Rospatent Certificate No. 990954 dated 27.12.1999 on the official registration of the program for computers "CompanyMedia."
• Certificate of compliance of the program for computers "CompanyMedia" with the requirements for quality characteristics of PSTS 115.007-2001 issued by ROSINFOSERT of the Ministry of Communications and Informatization of the Russian Federation.
• Quality Certificate of the Gosstandart of Russia for the Corporate Document Automation System "CompanyMedia" No. ROSS RU.0001.04NAA 1468 dated 04.07.2013.
• The certificate of quality of Gosstandart of Russia on the information system "CompanyMedia-Korporativnyy electronic archive" No. ROSS RU.0001.04YaA1249 of 20.12.2008.
• The certificate of quality of Gosstandart of Russia on the Corporate system of automation of document flow "CompanyMedia" - Personnel management No. ROSS RU.0001.04YaA1137 of 04.07.2013.
• Quality Certificate of Gosstandart of Russia for Corporate Document Automation System "CompanyMedia" - Planning Management No. ROSS RU.0001.04NAA 1470 dated 04.07.2013.
• Quality Certificate of Gosstandart of Russia for Corporate Document Automation System "CompanyMedia" - Project and Contract Management No. ROSS RU.0001.04NAA 1469 dated 04.07.2013.

24.09.2009 the corporate information system of electronic document flow and office-work of the CompanyMedia developed by the InterTrust Company received the certificate of conformity No. 1674/1 issued by FSTEC of Russia and confirming existence of the built-in means of information protection from unauthorized access to the CompanyMedia meeting safety requirements of information No. ROSS RU.0001.01BI00.

Audit of CompanyMedia 3.6 for compliance with MoReq2 requirements

The electronic document management system CompanyMedia version 3.6, developed by InterTrust specialists, was tested for compliance with European requirements of the MoReq2 specification. As the independent expert assessment of the product showed, for the most part it meets these requirements.

The European Functional Specification for Electronic Document Management - MoReq2 (Model Requirements for the Management of Electronic Records) focuses on the functional requirements for electronic document management using automated electronic document management systems (ASED). Specification developers aimed to achieve its universality, so the MoReq does not contain any national specifics and is easily adapted for use in any country, including in, Russia and the terminology and system of its concepts are such that they are understood by both the document scientist and the IT specialist.

On each of 514 requirements, 335 of which are obligatory, it is possible to tell accurately, it or not that does MoReq2 by the practical tool for EDMS assessment allowing to lean when choosing a system not on own intuition and advertizing materials of software developers, and the system of objective and practical requirements MoReq2 is carried out.

After reviewing the capabilities of the system, independent consultants concluded that the SED CompanyMedia meets the requirements of MoReq2. Positive assessment of experts of compliance of EDMS CompanyMedia to requirements of the European standard - an assurance of quality and functional completeness of a system, the reasoned and objective proof of its advantages.

Notes

Competing Developments

• Lanit - LanDocs
• EOS Case
• Elar - Saperion